Personal Assistant

About Hexr Factory

With over a decade of collective experience, we are seasoned creators of the future, fluent in all aspects of cutting-edge technology. We specialize in Extended Reality (XR), strategic engineering, digital twins, and the metaverse. By crafting perfect mirrors of reality, we build virtual domains for a smarter, connected future. With seamless operations, we are your architects of tomorrow.

Job Title: Personal Assistant (PA)

Job Summary

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative and executive support. The ideal candidate will manage schedules, coordinate meetings, handle confidential information, and ensure the smooth day-to-day functioning of the executive's office.

Key Responsibilities

• Manage the executive's calendar, appointments, and meeting schedules.
• Coordinate internal and external meetings, including preparing agendas and taking minutes when required.
• Handle email correspondence, phone calls, and other communications on behalf of the executive.
• Arrange travel itineraries, accommodation, transportation, and expense claims.
• Prepare reports, presentations, and business documents.
• Maintain confidential files, records, and documentation with discretion.
• Coordinate with internal departments and external stakeholders to ensure timely follow-ups.
• Track action items and ensure deadlines are met.
• Organize events, business meetings, and executive visits.
• Perform general administrative tasks, including document filing, data entry, and office coordination.
• Handle ad hoc assignments and personal administrative tasks as delegated by the executive.
  
  

• Bachelor's degree in Business Administration, Commerce, or a related field.
• 2–5 years of experience as a Personal Assistant, Executive Assistant, or Administrative Assistant.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and Google Workspace.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to maintain confidentiality and exercise sound judgment.
• Professional demeanor with strong interpersonal skills.
  
  

• Experience managing executive calendars and travel arrangements.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• Familiarity with scheduling and collaboration tools such as Microsoft Teams, Zoom, and Google Calendar.