Finance Admin Professional

We are seeking a highly motivated and detail oriented Finance Admin Professional to join our SSC FINOPS (Shared Services Centre – Financial Operations) team.

In this role, you will act as a key operational link between the SSC, DEME HQ AP, Procurement, and the business, ensuring efficient, timely, and compliant Accounts Payable support.

The primary responsibility of this role is PO Invoice Monitoring and receipt follow up for PO invoices entering Dynamics 365 F&O (FIN365).

In addition, the role will act as backup support for invoice processing activities related to BCD Travel and Car Fleet suppliers, ensuring continuity and workload balancing within the FINOPS AP team.

This position plays a critical role in improving end to end Procure to Pay efficiency, reducing invoice ageing, and maintaining strong financial controls.

Your responsibilities

• Monitor inbound supplier invoices with Purchase Order (PO) references in Dynamics 365 F&O immediately upon receipt.
• Validate whether goods or services have been registered as received at the time the invoice arrives.
• If the receipt is missing, Initiate a structured communication flow via Ivalua with the expected receiver of the goods or services.
• Send a single standardized request via Ivalua asking the expected receiver to register the receipt within 5 working days, in line with defined process guidelines.
• Track follow‑ups, monitor responses, and update invoice status and standard coding accordingly.
• If no receipt is registered within the defined timeframe, ensure informing the HQ AP to process invoice proceeds through the standard approval flow in FIN365 with correct status indication.
• Maintain clear documentation and comments to enable seamless handover to downstream AP processing teams.
• Identify recurring receipt delays or bottlenecks and provide visibility to AP Lead and Procurement for structural improvements.
• Act as backup support for end‑to‑end AP invoice processing for BCD Travel and Car Fleet suppliers.
• Perform invoice validation including supplier details, travel or fleet information, cost centers, dates, currency, taxes, and mandatory documentation.
• Register invoices in Dynamics 365 F&O and ensure timely and accurate posting.
• Monitor approval workflows and follow up on pending approvals where required.
• Support continuity of operations during peak periods, leave coverage, or workload rebalancing.
• Ensure strict adherence to DEME AP policies, financial controls, delegation of authority, and compliance requirements.
• Perform internal data quality checks on invoices and PO references before posting or escalation.
• Ensure all actions are audit‑ready and traceable within systems and trackers.
• Coordinate primarily with business receivers / expected recipients of goods or services for receipt-related follow‑ups, dependencies and invoice exceptions.
• Coordinate with HQ AP teams for invoice progression and status clarity.
• Communicate clearly on invoice status, pending actions, and follow‑ups.
• Build effective working relationships across SSC and HQ teams.
• Maintain daily/weekly trackers for:
• PO invoices pending receipt
• Follow‑up aging and SLA adherence
• Exceptions and unresolved dependencies

Your profile

• Education: Bachelor’s degree in Finance, Accounting, Commerce, Business Administration, or related field.
• Experience: Fresher or up to 1 year experience in Accounts Payable, Finance Operations, or SSC environment, For freshers, any finance‑related internship exposure is beneficial.
• Technical Skills: Proficiency in MS Office, especially Excel/BI based trackers and reporting.
• ERP Exposure: Hands‑on exposure to Dynamics 365 F&O or any financial ERP system preferred.
• Attention to Detail: Strong analytical mindset with a focus on accuracy and follow‑up discipline.
• Communication: Ability to communicate clearly and professionally with HQ AP and business stakeholders.
• Mindset: Proactive, structured, and accountable; able to work independently while supporting team priorities.
• Self‑Management: Able to manage deadlines, SLAs, and multiple follow‑ups in a fast‑paced operational environment.

Our offer

• An extensive mobility program for a healthy work-life balance
• A permanent training track which allows you to develop yourself personally and professionally
• A stimulating, innovative workplace with numerous growth opportunities
• A people-oriented environment with an interactive health program and a focus on employee wellbeing
• You will be part of an international and multicultural team of colleagues within a Group that is worldwide active and contains many nationalities.