Associate Project Manager

Accountabilities

Coordinate via the PM Team Lead to support and assist the PM Team as required for:

Document Management For Projects

• Filing of drawings in accordance with HEAU drawing management requirements on Sharepoint;
• Keep the HEAU document register up to date
• Submission of drawings via Client Document Management Systems (DMS) for projects as requested by the respective PM
• Prepare / modify documents as required to comply with Contract DMS requirements.
• Liaise with Factory to prepare and submit IOM & MDR as required by the Contract
  
  

• Preparation of project schedule in MS-Project in accordance with HEAU guidelines
• Update status of project schedules periodically as required by the PM for each project, including liaising with Factory for actual progress
• Update status of project schedules as required for project contractual Progress Report obligations
  
  

• Support Project Commercial Officer / Project Specialist with preparation of Sales Orders, Purchase Orders or other as required to facilitate execution of Financial Controller policies for Revenue Recognitions, management of inventory, etc
• Support SAP transactions as required to comply with HE SAP security principles
  
  

• Coordinate warranty claim remedial work and punchlist rectification work with Service Team and with Factory to allow timely close out of defects
  
  

• Provide general support to Project Managers on Project issues as required, including MS-Teams attendance at Project Meetings with Clients
• Handle administrative tasks such as managing invoices, purchase orders, and inventory reports related to project finances.
• Support Project Commercial Officer / Project Specialist to follow-up for the invoicing , cashflow and revenue recognition projections.