Proofreader

The Proofreader is familiar with AMA style guidelines and is able to follow those guidelines to ensure consistent, accurate, and superior work quality. The Proofreader edits each job thoroughly so that each tactic can pass the rigorous scrutiny of our clients medical- and legal-regulatory committees. The Proofreader should develop knowledge of each client’s processes/procedures for submission and edit tactics according to its stage in the submission process. The Proofreader provides suggestions for the departmental Style Guide.

 

The Proofreader has strong communication and interpersonal skills. The Proofreader prioritizes work appropriately and escalates concerns relating to quality and timing to a senior member on the Editorial team. The Proofreader establishes solid working relationships with all internal brand team and department members by keeping them informed of any significant issues on any job and by acting as an expert resource on grammar, punctuation, and brand consistency. The Proofreader should project a professional and positive attitude toward all team members.

Key Responsibilities

• Provide outstanding editorial services for all designated projects, including editing and proofreading
• Follow established procedures/guidelines to ensure consistent work quality
• Performs quality control measures on files created by the studio by comparing to back-up and running a spell-check.
• Checks changes on extensive alteration rounds
• Performs an initial edit for projects originating in the studio
• Collaborates with the studio team as well as the project managers.
• Has a keen eye for details and can spot a needle in a haystack
• Follows-up and follows-through on all assignments
• Can work quickly, cleanly, efficiently, and effectively under pressure
• Adheres to and monitors agency guidelines related to file naming, file and folder management, back-up/archiving, and un-archiving of files. Keeps Studio Manager informed when said guidelines are not being followed.
• Attends departmental meetings when scheduled
• Demonstrates high level of efficiency
• Has cross platform proficiency and can work comfortable on a PC or a Mac
• Has a solid understanding of Adobe Acrobat and uses proper editorial proofreader’s marks
• Has a proficiency in Microsoft Office Suite (PowerPoint, Word, Excel)
• Projects “customer-centric” attitude in all interactions (internal and external), promoting a positive agency and team atmosphere
• Projects a professional image, always remaining calm despite high-pressure situation
• When applicable, alerts managers when client/account input may cause job to go over budget or deadline
• Performs other duties as assigned by the Studio Director, Director of Operations, or the Studio Manager
• Is a proponent for new efficiencies and techniques
• Assists in training freelancers and new employees
• Manages time efficiently, meets deadlines, pay attention to detail
• Displays motivation and enthusiasm
• Able to set priorities while handling multiple projects
• Maintains accurate and up-to-date time sheets
  
  

• Bachelor’s or postgraduate degree in a related field, with 3-5 years of industry experience
• Familiarity with current AMA style 
• Knowledgeable of industry legality and FDA rules/regulations
• Proficient in English grammar and usage
• Knowledge of all proofing and editing symbols
• Excellent organizational, analytical, and interpersonal communication skills
• Ability to work quickly and efficiently while juggling multiple projects
• Ability to work independently in a fast-paced environment
• Proficient in Adobe Acrobat and Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Acute attention to detail, with an emphasis on consistency and continuity
• Experience with digital routing software
• Familiarity with digital media (navigating web/device interfaces)
• Experience with digital routing system