Export Coordinator

Job Role/ Title : Export Coordinator

Location: Chennai - Guindy

Experience: 2 years –6 Years

Department: Exports

What You Will Do

• Manage day-to-day export documentation including Commercial Invoice, Packing List, Shipping Bill, Bill of Lading, Certificate of Origin, etc.
• Coordinate with CHA, freight forwarders, shipping lines, customs, and other external partners for smooth shipment execution.
• Track export shipments and ensure on-time dispatch and documentation.
• Coordinate with Planning, Production, Quality, Finance, Procurement, and Sales teams for timely order fulfillment.
• Ensure all export documentation is accurate and compliant with statutory and customer requirements.
• Maintain proper export records and keep shipment status updated. Maintain traditional data, Cataloguing reports based on Clients.
• Prepare daily, weekly, and monthly MIS reports related to shipments, orders, and export performance. Populate dashboards for all reports for management view.
• Identify delays, gaps, and process issues and work towards resolving them.
• Use Excel, ERP, Power BI, and AI tools to improve reporting and make processes more efficient.
• Support management with MIS, presentations, and business review reports.
  
  

• Good knowledge of export documentation and international trade processes.
• Understanding of FOB, CIF, EXW, DDP and other Incoterms.
• Strong coordination and follow-up skills.
• Good working knowledge of MS Excel (Advance Excel) and PowerPoint.
• Exposure to ERP / Power BI / reporting tools is preferred.
• Ability to analyse data and identify operational gaps.
• Good communication and stakeholder management skills.
• Strong attention to detail and ownership of tasks.
• Ability to manage multiple shipments across multiple clients and deadlines simultaneously.
• A proactive approach to solving documentation and logistics-related issues.
  
  

• Graduate / Post Graduate in Commerce, Logistics, International Business, or a related field.
• 2–5 years of experience in Export Coordination / Export Documentation / International Logistics.
• Someone who is organised, detail-oriented, and comfortable working in a fast-paced business environment.