Warehouse Executive

Objective

To maintain accurate records of materials dispatched to various project sites, reconcile delivery details with invoices.

Key Responsibilities

• Delivery Challan (DC) Management
• Maintain and update records of all Delivery Challans (DCs) issued.
• Track DCs dispatched to various project locations and ensure site confirmation of receipt.
• Ensure each DC is uniquely identified and easily traceable.
• Invoice Comparison
• Compare dispatched materials (as per DC) with invoices raised.
• Check for accuracy in item codes, quantity, and price.
• Highlight discrepancies and coordinate with procurement or accounts for resolution.
• Reconciliation
• Collect and verify site acknowledgment receipts.
• Reconcile dispatched items with site-received materials.
• Record and report any shortages, excess, or damage.
• Documentation & Filing
• Maintain both digital and physical copies of: Delivery Challans, Site Acknowledgment, Invoices, Reconciliation reports.
• Organize files for easy access during audits and reviews.
• Coordination with supervisors, transporters, warehouse, and accounts teams.
• Ensure timely communication and resolution of issues.
• Reporting
• Prepare and submit daily/weekly/monthly reports on dispatch and reconciliation status.
• Maintain a summary of pending acknowledgments and mismatched invoices.
• Assisting warehouse operations
  
  

• Good knowledge of logistics and dispatch workflows
• Basic understanding of invoicing and stock reconciliation
• Proficiency in MS Excel and document handling
• Strong coordination and communication skills
• Prior experience in similar roles preferred