Project Administrator-Bengaluru India

About Diversified

Diversified is a global leader in audio visual and media innovation, recognized for designing and building the world’s most experiential environments. Our award-winning team specializes in delivering solutions for the most complex, large-scale and immersive installations. Serving a global clientele that includes major media organizations and retailers, sports and live performance venues, corporate enterprises, and government agencies, Diversified partners with clients to create spaces that bring people together and keep them coming back.

What To Expect

At Diversified, were on a mission to create a world without boundaries, where technology enables all people to connect and experience the moments that matter, wherever they choose to be. With clients spanning the globe and an exciting pipeline of projects across industries, Diversified offers more than just a job. We offer a career path with the flexibility to grow personally and professionally, wherever your ambitions take you.

As a Diversified associate, youll dive headfirst into big, complex, and rewarding projects that push the boundaries of whats possible. Plus, youll enjoy a flexible work environment, competitive compensation and benefits, and a culture that celebrates diversity and inclusion.

IF YOU CAN DREAM IT, YOU CAN DO IT AT DIVERSIFIED.

Position Summary

This role involves assisting the Project Coordinator & the Project Managers with the coordination of commercial audio-visual projects. This includes the preparation of documentation and interacting with site personnel suppliers, clients, builders, consultants and other contractors.

Roles And Responsibilities

General assistance with the co-ordination of project work

Preparing compliance and site induction documentation

Assistance with the coordination of labour resourcing including travel requirements

Assist with the coordinating the manufacture of custom-made items

Travel booking for all staff.

Minute take, update & issue Project Meeting minutes.

Use of the project administration Aconex site for project document coordination

Job sharing with Project Coordinator

JSA / Safety Pack as required for new jobs.

Researching data & writing new JSAs as required (e.g.: MDF, Hot Works).

Issuing of Certificates of Currency – keep up to date.

Assisting with QA Audit (monthly) and maintaining QA systems.

Preparation of Hand-over sheets for PMs as required.

Project status advice forms as requested by PMs.

Project Roadmap & SharePoint tasks to be adhered to.

Site & Project folders as needed when new jobs start.

Project procedures – reviewing existing, writing new.

Printing label requests and organising delivery; updating Cable Label Requests.xls.

Administration of project drawings including Architectural etc. to be updated to ensure all project staff work from latest drawing revisions. This includes the issuing of RE Document Transmittals including latest AV shop drawings & sample data.

Site Tasks:

• Tools register audit & research
• Researching procedures & tasks to maximise efficiency.
• Liaise with suppliers that perform our custom work.
• Foster and promote the company, product, and brand in the market
• Promote and live the Company Mission, Vision and Values
• Comply with Company policies and procedures, including the completion of documents and records
• Promote and work with Standard Operating Procedures to ensure uniform quality standards in all areas of the business
• Other duties as required
  
  

Required

Qualifications & Education Requirements:

• Diversified online modules regarding WHSEQ and Environment
• Degree qualified in ICT/AV, Engineering and/or Business discipline
  
  

Desirable

• First Aid Training
• AMX Trained
• BIAMP Trained
• Cisco Trained
• Crestron Trained
• Extron Trained
• Infocomm/AVIXA Trained
• Polycom Trained
• High Risk Work Card
• Asbestos Awareness ACT ONLY
  
  

Skills & Experience Requirements

• 3+ years’ experience in Project Administration/Assistant role
• Strong interpersonal and communication skills
• Strong attention to detail
• Sound administrative skills
• Task and results focused
• Enjoy working in a team environment
• Positive approach to your work
• Sound understanding of the MS Office suite of programs
• Experience with OH&S documentation
• Experience with documentation control using Aconex or equivalent preferred but not essential
• Knowledge of MS Project beneficial but not essential
• Knowledge or interest of Audio Visual and/or the building and construction industry beneficial but not essential
  
  

What We Offer

Along with competitive compensation, you will be eligible for the following benefits:

• Multiple medical plan for self and family
• Company paid Basic Life, AD&D, Short-Term and Long-Term Disability Insurance, and Employee Assistance Plan (EAP)
• Paid Time Off and Paid Holidays
• Commuter & Shift Benefits (US / APAC shifts)
  
  

To learn more about becoming part of the Diversified team, visit us at https://onediversified.com/careers/careers-at-diversified or email us at careers@onediversified.com.

Diversified is an equal opportunity employer committed to fostering an inclusive and diverse workplace. All aspects of employment will be based on job requirements, individual qualifications, merit, performance, and business need.

We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic under applicable law.

We believe in fair and equitable hiring practices and strive to create an environment where all individuals feel valued and empowered.

---