Executive Assistant Business Partner II

About The Role

Platform Engineering is looking for an Executive Assistant Business Partner to provide complex executive support to the organizations leaders based in India. This role will provide high-level administrative and program support across various technical teams. Knowledge of the complexities of technical teams are essential to the success of this role.The team is looking for a dynamic EABP who is always willing to learn and fully immerse themselves within the team. The ideal candidate is someone who is willing to go beyond the day-to-day responsibilities of an Executive Assistant and demonstrate the ability to contribute to a complex team as a Business Partner - attending meetings, taking notes, planning events, while also collaborating with a complex team of EABPs, Program Managers, Product Managers, Data Scientists, Engineers, and other stakeholders across the company.

The Impact Youll Have

• Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
• Help ensure leader is properly prepared and on time for all meetings
• Assist with the scheduling of multiple stakeholder meetings
• Contribute to leadership meetings by taking notes and tracking action items
• Navigate a complex conference room landscape
• Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
• Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
• Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
• Follow up and provide reminders on project deadlines, AIs, and deliverables
• Assist with ensuring the timely review and submission of expenses
• May assist with facility/space planning logistics
• May preview and provide feedback regarding team expense reports, and assist with running leaders or teams morale budget
• May work on other tasks and projects as assigned
• Work closely with Lead EA when Executive Leader is in town
  
  

• Minimum 5+ years of Executive Assistance experience
• Minimum 3+ years experience supporting a VP-level leader or above in any scoped business or a Director-level leader or above in a global business
• Experience supporting in the Engineering department
• Advanced Google Suite experience (Mail, Calendar, Docs, Sheets, Slides, Groups)
• Managing heavy complex calendars, cadences, team meetings, and planning cadences
• Follow up and execution of action items with little to no direction
• Management of Google Groups and distribution list maintenance