Executive Assistant

Overview

BTVK Advisory is a leading advisory firm whose specialized professionals guide clients through an ever-changing business world, helping them win now and anticipate tomorrow. BTVK Advisory, and its affiliated entities, have operations in North America, South America, Europe, Asia, and Australia. BTVK Advisory’s ultimate parent entity, Baker Tilly US, LLP, is an independent member of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion.

Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.

To be added to all ET through Experienced requisitions Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system.

Job Description

Responsibilities

• Proactively manage and coordinate the Executive’s calendar and travel arrangements, ensuring optimal use of time and resources.
• Act as the primary point of contact for internal and external stakeholders, managing communications and interactions with tact and diplomacy.
• Oversee the preparation and organization of materials for high-level meetings and presentations, ensuring they are of the highest standard and align with the Executive’s priorities.
• Act as a liaison between the Executive and other senior leaders, providing strategic and operational support as required
• Compose, edit, and proofread high-level business correspondence and presentations, ensuring they are polished, professional, and in line with the firm's standards
• Manage and maintain the Executive's contacts and databases. Perform research and gather information, as needed
• Coordinate team meetings, activities, and communications, fostering a positive and productive team environment.
• Provide support for marketing and practice development activities, including events, marketing materials, and industry group support. Utilize internal networks and teams to effectively manage workflow and achieve results.
• Provide administrative support for special projects and initiatives, and other duties and special projects as assigned. Qualifications
• Bachelor’s degree required
• Minimum of 1 year of related experience required; experience in public accounting or professional services environment, preferred.
• Ability to handle sensitive situations and confidential information with discretion
• Experience managing individuals, projects, and processes effectively
• High level of initiative, excellent organizational skills, and the ability to work under pressure
• Proven track record of providing high-level support to senior leaders and demonstrated ability to think strategically and make sound business decisions
• Ability to prioritize, organize, and effectively manage workload to meet deadlines
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint); advanced skills preferred.