Associate Business Admin Support

Where you fit in

The Associate Business Admin Support role is centered around providing quality administrative and business support to General Manager (GM) Engineering East team. It involves managing travel, events, documentation, and compliance tasks, while also supporting leadership teams and staff on internal processes. The position requires strong organizational skills, discretion, and a proactive approach to improving operational efficiency

What’s the role?

• Independently perform administrative support activities.
• SERP Timewriting and SAP TMS/ Expenses 1st line support general/ basic issues/ “how-to” questions, monitor/report compliance for staff.
• Usage and administration of departmental credit cards for defined low value/ low risk procurement
• Staff on boarding/ off boarding & maintenance of on-/off boarding pack
• Keep functional email distribution lists up to date
• Create and update organograms.
• Assistance with booking trips and visas as needed.
• Management of on- and off-site workshops/conferences, meetings, events including researching venues, negotiating with third parties, costing activities, full administrative responsibility before, during and after the event.
• Coaching technical staff with administrative tasks including use of the available self-help tools (e.g. Concur, HR Online).
• Office Administration: Provide general admin support where applicable, i.e complex/large scanning, printing, reproduction, binding, typing. Liaise with SRE on stationery, office machines, pigeonholes, cabinets & trolleys
• Additional activities for the GM including email & calendar management, expense creation/ verification/ supporting documentation.
• Additional administrative/ hybrid activities which are location or business unit specific including for example HSE administration and Quality System administration.
• Following Shell Code of Conduct. Complying with processes and procedures while safeguarding relations with staff.
  
  

• Graduate with 5-10 years of relevant administrative experience.
  
  

• Proficient in standard office software; including Excel, Word, PowerPoint, Outlook. SAP tool.
• Strong understanding of internal business controls, with experience executing Manual of Authorities and ensuring compliance.
• Ability to deal with senior staff and to handle sensitive information.
  
  

• Demonstrated evidence of Enterprise first values and behaviors.
• Team Player
• Strong communication skills in English; proficiency in the local language (Kannada) is an added advantage.
• Able to adapt quickly to changing priorities and manage multiple tasks efficiently.
• Effective organizational skills.
• Committed to continuous improvement and promoting best practices across teams
• Resilience and personal effectiveness
• Quality and customer focus
• Analyzing and Problem-Solving Abilities