Accounts Payable Associate (225-628)

The Accounts Payable Associate plays a crucial role within the Finance Department, ensuring all the company's payable accounts are managed efficiently and timely. They are responsible for processing vendor invoices, managing payment requests, and maintaining accurate journal entries. The role requires attention to detail to ensure that all financial obligations of the company are met and recorded accurately. An Accounts Payable Associate should possess excellent organizational skills to manage multiple tasks in a fast-paced environment and work collaboratively with other team members. The ability to communicate effectively with vendors and other departments is also essential. This position is key to maintaining the financial health and credibility of a company by ensuring all outgoing transactions are properly recorded and reconciled.

Responsibilities

• Process vendor invoices and ensure timely and accurate payments are made.
• Monitor accounts to ensure payments are current and resolve discrepancies timely.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Maintain vendor files, ensuring all necessary documentation is current and complete.
• Assist with month-end closing processes and prepare reports as needed.
• Review purchase orders, sales tax use, and payments to ensure compliance.
• Communicate with vendors regarding payment status and discrepancies over the phone or email.
• Coordinate with internal departments to resolve issues or concerns related to payables.
• Manage electronic payment systems and update payment records as necessary.
• Develop and implement procedures for streamlining processes and ensuring compliance.
• Respond promptly to queries from vendors and internal stakeholders regarding invoices.
• Participate in audits by providing documentation and explanations as required.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field is preferred.
• At least 2 years of experience in an accounts payable or similar role.
• Proficiency in accounting software and MS Office, especially Excel.
• Understanding of basic accounting principles and practices is essential.
• Strong attention to detail and ability to spot numerical errors quickly.
• Ability to manage multiple priorities and remain organized under pressure.
• Excellent communication skills to interact with vendors and team members.