Executive - Billing

Responsibilities

Cost Estimation & Financial Forecasting:

Review and validate quantity estimates, work progress, and certified works for Cost to Complete (CTC) reports and financial forecasting.

Analyze budget utilization, cost variations, and work progress to ensure financial control and accurate project reporting.

Tendering, Contracting, and Documentation:

Ensure contract compliance in all tendering and contracting processes.

Review work order amendments due to quantity variations and extra items, ensuring necessary documentation is provided.

Oversee rate analysis for extra items and support in the settlement of contractor claims.

SAP Operations & Cost Monitoring

Independently handle SAP transactions related to Project Systems (PS), MM, and Service Procurement modules.

Create and monitor SES, GRN, Material Consumption, Service Consumption, and project cost bookings in SAP.

Generate cost reports through SAP and ensure accurate project cost allocation.

Track PR, PO, SO, SES, GRN, Invoice, and Payment status.

Monitor commitments, actual expenditures, and balance budgets against approved project estimates.

Ensure compliance with SAP processes and project governance requirements.

MIS & Reporting

Prepare Daily, Weekly, and Monthly MIS reports for management review.

Develop dashboards for project progress, billing status, budget utilization, and order tracking.

Generate management reports from SAP and Excel databases.

Present project performance data, billing updates, and cost status in review meetings.

Maintain project records and documentation for audit and compliance requirements.

Stakeholder Coordination

Coordinate with Procurement, Finance, Contracts, Stores, Planning, and Site Execution teams.

Liaise with contractors and consultants for billing clarifications and documentation.

Support internal and external audit requirements related to project billing and costs.

Ensure smooth communication among all stakeholders to achieve project objectives.

Billing & Certification:

Supervise the verification of contractor invoices for measurement accuracy, quantities, and rates as per contract terms.

Approve contractor payments after thorough compliance checks and initiate debit notes where applicable.

Track and reconcile on-site material quantities and costs, ensuring alignment with project specifications and budgets.

Quantity Surveying & Project Coordination:

Oversee quantity takeoff (QTO) and measurement sheet preparation for civil and MEPF services.

Ensure optimal material utilization and cost control to avoid budget overruns.

Conduct site visits to validate contractor bills, assess work progress, and ensure compliance with BOQs and contract terms.

Review and approve Bar Bending Schedules (BBS) and quantity takeoff from Good for Construction (GFC) drawings.

Financial Verification & Reconciliation:

Verify project bills against work order terms, BOQs, and site conditions, ensuring financial accuracy.

Prepare monthly reconciliation statements for material usage, tracking deviations from budgeted projections.

Conduct measurement checks and audits to validate completed work and process payments accordingly

Qualifications

Education

• B.E./ B. Tech Civil, or equivalent discipline.
• Certification in Quantity Surveying, Contracts Management, Cost Engineering, or Estimation will be an added advantage.

Experience

• 12 + years of experience in Project Billing, Project Controls, Planning, Cost Monitoring,
• Experience in mixed used development – hotel , office building , convention centre , Airport projects understanding of civil construction ,finishing & MEP activities