Site Admin

Site Administration & Office Management

• Oversee site office operations, including documentation, filing systems, and correspondence.
• Manage site facilities such as accommodation, transportation, housekeeping, and utilities.
• Coordinate issuance and control of site ID cards, access passes, and attendance systems.
  
  

• Maintain manpower records, attendance, and leave data for staff and contract workers.
• Coordinate with HR for mobilization, demobilization, onboarding, and exits.
• Support payroll inputs, timesheets, and contractor manpower reports.
  
  

• Coordinate with local vendors, service providers, and contractors for site-related services.
• Assist in procurement follow-ups for office supplies, consumables, and site facilities.
• Verify bills related to site administration and services.
  
  

• Maintain site registers, logs, and statutory records as required.
• Prepare and submit daily, weekly, and monthly administrative reports to project management.
• Support audits and inspections by ensuring availability of site documents.
  
  

• Support compliance with labor laws, statutory requirements, and company policies at site.
• Coordinate with EHS team for safety inductions and record-keeping.
• Assist project team in organizing meetings, visits, and reviews.
  
  

• Maintain records of site assets, furniture, IT equipment, and consumables.
• Track issuance, movement, and condition of site assets.
  
  

• Act as a single point of contact for administrative matters at site.
• Coordinate between site team, head office, and external agencies.
• Ensure effective communication of administrative instructions and updates.
  
  

• Bachelor’s degree / Diploma in Administration, Commerce, Arts, or related field.
• 8–10 years of experience in site administration, preferably in EPC, solar, or infrastructure projects.
  
  

• Strong administrative and organizational skills.
• Knowledge of site HR processes and documentation.
• Good communication and coordination abilities.
• Proficiency in MS Office (Excel, Word, Outlook) and basic reporting.