Executive Personal Assistant

About This Job

The Cleaning Company

Location: Ahmedabad, Gujarat, India

Work Mode: On-site

Industry: Facilities Services

Job Description

Hiring: Executive Personal Assistant – Founder’s Office

Location: Ahmedabad, Gujarat

Work Type: Full-time, Remote

Working Hours: Aligned primarily with Dubai business hours

Experience Required: 2–5 years

Joining: Immediate or within 15 days

We are looking for a highly organised, dependable and persistent Executive Personal Assistant to support a Dubai-based entrepreneur managing businesses in the UAE and India.

This is not a routine secretarial role.

The selected candidate will act as the Founder’s central coordination and follow-up point—organising priorities, tracking assigned work, managing meetings, preparing reports, coordinating with teams and ensuring that important matters are completed within deadlines.

Key Responsibilities

• Prepare a daily priority brief for the Founder.
• Maintain and update the master task and follow-up tracker.
• Convert calls, messages and instructions into actionable tasks.
• Follow up with employees, vendors, lawyers, bankers and external professionals.
• Manage the Founder’s calendar, meetings, calls and reminders.
• Prepare meeting agendas, minutes and action-point reports.
• Draft professional emails, WhatsApp messages, letters and internal communication.
• Coordinate business matters related to restaurant operations, events, banking, payroll, WPS, legal matters and India-based teams.
• Track payments, renewals, submissions, appointments and important deadlines.
• Prepare daily closure reports and weekly pending-task summaries.
• Organise digital documents, folders, records and confidential information.
• Coordinate selected personal, travel and family-related administrative tasks.
• Escalate delays, risks and unresolved issues before they become urgent.
  
  

What We Are Looking For

• 2–5 years of experience as an Executive Assistant, Personal Assistant, Founder’s Office Coordinator, Operations Coordinator or Senior Administrator.
• Excellent written and spoken English.
• Strong command of WhatsApp, email, Google Calendar, Google Drive, Google Sheets, Microsoft Excel and Word.
• Comfortable using ChatGPT and other productivity tools.
• Strong follow-up skills and the confidence to repeatedly chase pending work.
• Ability to handle multiple businesses and priorities simultaneously.
• Excellent attention to names, dates, amounts, deadlines and documents.
• Ability to prepare clear, short and professional reports.
• High level of confidentiality, honesty and reliability.
• Ability to work independently without continuous supervision.
• Stable internet connection, laptop and professional home-working environment.
• Willingness to work according to Dubai business timings and occasionally support urgent matters outside normal hours.
  
  

This Role Is Suitable for Someone Who

• Enjoys bringing order to multiple moving tasks.
• Does not wait to be reminded to follow up.
• Can communicate firmly without being rude.
• Notices missing information and possible delays.
• Keeps proper records instead of relying on memory.
• Is comfortable coordinating with senior professionals and operational teams.
• Takes ownership until a task is genuinely completed.
  
  

This Role Is Not Suitable for Someone Who

• Needs continuous instructions for routine work.
• Is uncomfortable making follow-up calls.
• Avoids chasing people for updates.
• Frequently misses deadlines or details.
• Wants a basic data-entry or back-office role.
• Is unavailable during Dubai working hours.
• Cannot handle confidential business and personal information.
• Marks tasks complete without checking proof or results.
  
  

Performance Expectations

The Candidate Will Be Measured On

• Percentage of tasks completed within deadlines.
• Accuracy of calendar and appointment management.
• Quality and timeliness of daily reports.
• Follow-up effectiveness.
• Number of deadlines or commitments missed.
• Accuracy of documents and trackers.
• Ability to identify and escalate risks early.
• Confidentiality and reliability.
  
  

Working Arrangement

• Full-time remote position based in Ahmedabad.
• Candidate must have their own laptop, smartphone and reliable internet.
• Regular video meetings and phone coordination will be required.
• Primary work timings will be aligned with Dubai, UAE.
• Selected candidates may be required to complete a practical assignment before the final interview.
  
  

Application Instructions

Please apply only if you meet the above requirements.

Along With Your CV, Submit

• Your current city.
• Current and expected monthly salary.
• Notice period.
• Details of your previous experience supporting a founder, director or senior executive.
• A brief explanation of how you manage multiple pending tasks and follow-ups.
• Confirmation that you have a laptop, stable internet and a quiet workspace.
• Confirmation that you can work according to Dubai timings.
  
  

Applications without complete answers may not be considered.

---