Personal Assistant 06F25

We are seeking a reliable and proactive Personal Assistant to support our executive team. This dynamic position demands multitasking and resourcefulness alongside excellent organizational capabilities. The ideal candidate will exhibit superior communication skills and discretion, along with the ability to maintain confidentiality and a professional demeanor. Working in a fast-paced environment, this role involves directly supporting company operations through task management, scheduling, and administrative duties. Our Personal Assistant will help enhance the executive’s productivity and organization, efficiently handling operational duties and personal obligations to ensure our leaders can focus on strategic initiatives. If you are thorough, detail-oriented, and enjoy being an essential support, we invite you to apply.

Responsibilities

• Manage and maintain executive schedules, appointments, and travel arrangements efficiently.
• Coordinate meetings, conferences, and essential working groups as required by the executive team.
• Prepare meeting agendas, perform research, and keep track of action points with meticulous care.
• Screen incoming calls, correspondence, and respond promptly on behalf of the executive.
• Maintain confidentiality by handling sensitive documents and communications discreetly.
• Act as a liaison between the executive and staff, providing necessary support and information.
• Handle project support, compiling research, reports, and presentations in a timely manner.
• Track expenses, prepare reports, and manage budgeting activities for the executive department.
• Foresee potential issues and constructively propose solutions before they become problems.
• Maintain a positive, can-do attitude while working under pressure and tight deadlines.
• Plan social or office events, ensuring smooth coordination from inception to completion.
• Support personal needs of the executive such as personal errands or household management tasks.

Requirements

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Strong organizational and multitasking skills to effectively manage executive workload.
• Excellent verbal and written communication skills for effective interpersonal interactions.
• Ability to maintain discretion and confidentiality in handling sensitive information.
• Proficiency in using office software like MS Office Suite, including Word and Excel.
• Experience with scheduling tools and project management software is advantageous.
• A proactive problem-solver with the ability to foresee and prevent potential challenges.