Document Controller 26F26

A Document Controller is a crucial part of any organization that manages the filing, storage, and access of company documents. Tasked with maintaining an organized flow of documents, this role ensures that all documents are accurately recorded, systematically stored, and easily retrievable. A Document Controller’s responsibilities can span across a range of industries, including construction, engineering, and manufacturing, working closely with other departments to ensure that the documentation process follows the established protocols. This position requires meticulous attention to detail, strong organizational skills, and the ability to work efficiently under tight deadlines. Proficiency in documentation management systems and software is essential to succeed in this role. Join our team to play an integral part of the organizational process, fostering a systematic approach to managing documentation effectively.

Responsibilities

• Ensure all company documents are properly organized and maintained for easy retrieval.
• Maintain an accurate record of incoming and outgoing documents for auditing purposes.
• Establish and manage a filing system that is both efficient and secure.
• Coordinate with various departments to gather necessary documents for specific projects.
• Verify the accuracy and completeness of documents before filing or distribution.
• Implement document control procedures as per organizational policies and standards.
• Develop and maintain procedures for systematic archiving and destruction of documents.
• Train staff and stakeholders on best practices for document management and control.
• Ensure compliance with internal and external documentation regulations and standards.
• Handle electronic document management systems and troubleshoot any related issues.
• Lead the response preparation for internal and third-party audits regarding documentation.
• Regularly review document management processes to improve efficiency and security.

Requirements

• Bachelor's degree in Business Administration, Information Management, or a related field.
• Proven experience in document control, documentation management, or similar roles.
• Strong familiarity with document management systems and software tools.
• Exceptional organizational skills with an emphasis on precision and attention to detail.
• Excellent written and verbal communication skills are crucial for this role.
• Ability to manage workload effectively under strict deadlines and pressure.
• Familiarity with compliance regulations and industry documentation standards.