Document Controller (225-1016)

The role of a Document Controller is crucial in managing the smooth flow of information within an organization. Document Controllers are responsible for handling, organizing, and ensuring accessibility of documents essential for a company's operations. They maintain a systematic process for storing and retrieving documents, ensuring compliance with corporate policies and legal regulations. Typically, they work in industries such as construction, engineering, and manufacturing, where large volumes of documents need to be managed meticulously. This position demands an individual who is detail-oriented, has excellent organizational skills, and possesses a solid understanding of documentation processes and industry-specific regulations. The ability to work comfortably within a team and coordinate with other departments is essential for achieving effective documentation management.

Responsibilities

• Manage and oversee the organization's document control process and procedures.
• Ensure all documentation is processed, filed, and stored in compliance with company policies.
• Facilitate the retrieval of documents as needed by team members and other departments.
• Conduct regular audits of documents to ensure accuracy and relevance.
• Implement document control systems and tools for efficient document management.
• Collaborate with project teams to ensure proper documentation of all project-related information.
• Maintain an updated register of all incoming and outgoing documents.
• Provide training and support to staff on document management software usage.
• Coordinate with external parties for document exchange and control processes.
• Protect confidential information by implementing appropriate security measures.
• Monitor document distribution and ensure timely delivery to relevant stakeholders.
• Prepare reports and summaries for management on document control activities and status.

Requirements

• Bachelor's degree in Business Administration, Information Management, or related field.
• Minimum of three years experience in a similar document control role.
• Proficiency in document control software and Microsoft Office Suite.
• Strong organizational skills with attention to detail and accuracy.
• Excellent communication skills, both written and verbal, are required.
• Ability to work independently and manage multiple priorities effectively.
• Knowledge of industry-specific regulations and best practices in document management.