Administrative Clerk 29D25

The Administrative Clerk is a vital part of any organization, responsible for ensuring the smooth and efficient operation of the administrative aspects of a business. This role involves a wide range of tasks, including handling correspondence, preparing documents, and maintaining records. An Administrative Clerk must be detail-oriented, organized, and possess strong communication skills. They play a crucial role in supporting the administration team by performing clerical duties that require accuracy and timeliness. Working in this capacity also requires proficiency in office software and the ability to multitask in a fast-paced environment. The ideal candidate is someone who can balance a variety of tasks, demonstrate professionalism, and maintain composure in high-pressure settings.

Responsibilities

• Manage and organize office documents, ensuring an up-to-date, accessible filing system.
• Prepare and draft correspondence, reports, and other official communications promptly.
• Coordinate and schedule meetings, appointments, and conference calls on behalf of the office.
• Maintain office supplies inventory by checking stock and placing orders as necessary.
• Assist with data entry and management to maintain accurate and organized records.
• Provide administrative support to staff, facilitating efficient office operations.
• Handle incoming calls and emails, forwarding them to the appropriate personnel when needed.
• Ensure all office equipment is operating efficiently, and arrange maintenance when required.
• Assist in preparing presentations and reports for internal and external dissemination.
• Greet visitors, offering assistance and directing them to the appropriate person or department.
• Maintain confidentiality of sensitive information in compliance with organizational policies.
• Support onboarding processes by preparing necessary documentation and resources for new employees.

Requirements

• High school diploma or equivalent, with additional certifications preferred.
• Proven experience in an administrative or clerical support role is required.
• Proficiency in Microsoft Office Suite and other standard office software applications.
• Strong organizational skills with the ability to multitask effectively in a dynamic environment.
• Excellent written and verbal communication skills are essential for this role.
• Ability to maintain a high degree of confidentiality and professionalism at all times.
• Attention to detail and a commitment to accuracy in all administrative tasks.