Sales and Purchase Assistant (225-728)

The Sales and Purchase Assistant plays a crucial role in supporting the sales and purchasing departments to ensure seamless operations and client satisfaction. This position requires strong organizational skills, attention to detail, and effective communication capabilities. The assistant will act as a bridge between the sales and purchasing teams, ensuring timely procurement of goods and precise documentation of transactions. The role involves interacting with suppliers and clients, processing sales orders, coordinating delivery schedules, and managing inventory levels. This is an excellent opportunity for someone looking to grow in the sales and purchasing domain while contributing to the company's operational efficiency. A successful candidate will be proactive, adaptable, and motivated to handle multiple tasks in a fast-paced environment.

Responsibilities

• Assist in processing and tracking sales orders from initiation to completion.
• Support the purchasing department with sourcing and procurement activities.
• Coordinate with suppliers and vendors to ensure timely delivery of goods.
• Maintain accurate records of sales and purchase transactions in the database.
• Prepare and distribute sales quotes, purchase orders, and invoices as needed.
• Communicate effectively with clients to address inquiries and resolve issues.
• Monitor and manage inventory levels to prevent overstocking or stockouts.
• Collaborate with the sales team to improve client relationship management strategies.
• Assist in the preparation of sales and purchase reports for management review.
• Provide administrative support to both the sales and purchasing teams as required.
• Organize and maintain documentation related to sales and purchasing contracts.
• Identify opportunities for process improvements in sales and purchasing workflows.

Requirements

• Bachelor's degree in Business Administration, Supply Chain, or related field.
• Previous experience in a sales or purchasing support role is preferred.
• Strong organizational skills with a keen attention to detail and accuracy.
• Effective communication skills, both verbal and written, with team members.
• Proficient in Microsoft Office Suite and experience with ERP systems.
• Ability to multitask and prioritize workload in a dynamic environment.
• Strong problem-solving abilities and a proactive approach to challenges.