Receptionist 27N25

The Receptionist 27N25 position is an integral part of our organization, acting as the first point of contact for clients and visitors. As a representative of our company, the receptionist plays a crucial role in creating a positive first impression and delivering outstanding customer service. This role requires a professional individual who can handle administrative tasks efficiently while maintaining a welcoming atmosphere in the office. The ideal candidate will possess excellent communication skills, be detail-oriented, and manage multiple tasks simultaneously. The position offers the opportunity to work in a dynamic environment and provides significant scope for personal and professional development, making it an excellent fit for individuals with a passion for customer service and administration.

Responsibilities

• Greet and welcome visitors, offering refreshments and assistance as needed.
• Answer, screen, and forward incoming phone calls politely and efficiently.
• Maintain a tidy and presentable reception area at all times.
• Receive, sort, and distribute daily mail and deliveries promptly.
• Schedule and confirm appointments for clients and staff members graciously.
• Perform administrative duties, including photocopying, faxing, and filing documents accurately.
• Ensure all visitors sign in and are issued visitor badges appropriately.
• Manage and order office supplies, ensuring stock levels are maintained.
• Coordinate with building management for maintenance requests and services required.
• Assist with preparing meeting rooms and conference facilities for scheduled events.
• Support the administration department with data entry and record keeping tasks.
• Handle sensitive information with integrity and maintain confidentiality at all times.

Requirements

• Proven work experience as a receptionist or in a similar role required.
• Excellent verbal and written communication skills are essential for this role.
• Proficiency in Microsoft Office Suite, especially Word and Excel, is necessary.
• Strong organizational skills with an ability to effectively prioritize tasks.
• Professional appearance and demeanor to create a positive impression.
• Ability to work independently and handle stress in a fast-paced environment.
• High school diploma or equivalent; additional certifications are a plus.