Procurement Officer 18J25

The role of a Procurement Officer involves managing the acquisition of goods and services required by the organization in a cost-effective, timely, and efficient manner. The Procurement Officer collaborates with various departments to understand their purchasing needs, sources potential suppliers, negotiates contracts, and ensures compliance with company policies and procedures. This position plays a critical role in minimizing costs while maximizing value for money, enhancing supplier relationships, and ensuring an uninterrupted supply of necessary inputs. The Procurement Officer is also responsible for analyzing market trends, managing purchase orders and supplier deliveries, and maintaining comprehensive records of all procurement activities. The successful candidate will need strong analytical skills, exceptional negotiation abilities, and a thorough understanding of various procurement processes.

Responsibilities

• Develop and implement procurement strategies to meet organizational goals effectively.
• Liaise with internal departments to understand their purchasing requirements and specifications.
• Identify and evaluate potential suppliers based on price, quality, and delivery capabilities.
• Negotiate contracts and agreements with vendors to secure favorable terms and conditions.
• Maintain accurate records of purchase orders, contracts, invoices, and payments.
• Ensure compliance with company procurement policies and relevant legal requirements.
• Monitor market trends and supplier performance to optimize purchasing decisions.
• Manage supplier relationships and address any issues related to delivery or quality.
• Prepare and analyze procurement reports to identify cost-saving opportunities.
• Coordinate with logistics to ensure timely delivery and receipt of purchased items.
• Collaborate with finance to reconcile purchase orders and resolve billing discrepancies.
• Evaluate and implement process improvements to enhance procurement efficiency.

Requirements

• Bachelor’s degree in Supply Chain Management, Business Administration, or a related field.
• Minimum of 3 years experience in procurement or a similar role within an organization.
• Strong negotiation skills with the ability to influence decision-making processes effectively.
• Excellent interpersonal and communication skills to interact with vendors and stakeholders.
• Proficiency in procurement software and Microsoft Office Suite, including Excel.
• Thorough understanding of supply chain and procurement processes and best practices.
• Strong analytical and problem-solving skills with keen attention to detail.