Personal Assistant (225-1011)

A Personal Assistant (PA) is a crucial role for individuals or executives who require assistance in managing their daily tasks, both personal and professional. As a PA, you will be responsible for providing high-level administrative support, including handling appointments, organizing meetings, and managing correspondence, ensuring that the executive's life runs smoothly. The role demands excellent organizational skills, flexibility, and the ability to act with discretion, especially when handling sensitive or confidential information. The ideal candidate should have a proactive approach to work, anticipating the needs of the executive and taking initiative to address them efficiently. If you are adept at multitasking, adept with technology, and thrive in a fast-paced environment, this position offers a rewarding career assisting key decision-makers achieve their goals effectively.

Responsibilities

• Manage and prioritize the schedule of the executive, ensuring optimal time management.
• Coordinate and organize meetings, including preparing relevant documentation and materials.
• Handle and respond to emails, phone calls, and correspondence on behalf of the executive.
• Book travel arrangements and compile comprehensive itineraries for business trips.
• Maintain and update filing systems both digitally and physically for easy access.
• Conduct research and gather information needed for reports and presentations.
• Assist in personal tasks, such as organizing home office or personal events.
• Maintain confidentiality and handle sensitive information with discretion at all times.
• Liaise with internal staff and external business partners on behalf of the executive.
• Prepare and process expense reports and track budget expenditures efficiently.
• Manage special projects as assigned, ensuring timely completion and quality results.
• Develop processes to make the executive’s operations more efficient and streamlined.

Requirements

• Proven experience as a Personal Assistant or similar administrative role required.
• Excellent communication skills, both written and verbal, are essential for success.
• Strong organizational and multitasking skills are required to manage diverse tasks.
• Proficiency in MS Office and familiarity with scheduling and email tools necessary.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• High degree of professionalism and ability to work with minimal supervision needed.
• Flexibility to adapt to changing priorities and deadlines in a dynamic environment.