Personal Assistant 05F25

A Personal Assistant plays a crucial role in ensuring the efficient operation of a high-level executive's personal and professional life. As a Personal Assistant, you will be responsible for managing schedules, coordinating appointments, and handling various administrative tasks. This position requires a highly organized individual who can multitask and prioritize tasks effectively. You will act as the first point of contact, providing a seamless gateway for communication and scheduling between internal departments and external contacts. The ideal candidate will be proactive, adaptable, and capable of making decisions independently while maintaining the confidentiality and comfort of the executive. With excellent interpersonal skills and a knack for solving problems, the Personal Assistant will perform a dynamic range of duties that are essential for the smooth flow of daily operations.

Responsibilities

• Manage and organize the executive’s calendar by scheduling appointments effectively.
• Coordinate travel arrangements, including booking flights, hotels, and ground transportation.
• Prepare and edit correspondence, communications, presentations, and other documents as needed.
• Screen and direct incoming calls and emails, responding on behalf of the executive as required.
• Create and maintain filing systems, both electronic and physical, ensuring efficiency and accessibility.
• Conduct research and prepare reports to aid in decision-making and strategic planning.
• Plan and organize meetings, including preparing meeting agendas and taking minutes.
• Handle personal tasks for the executive to ensure a healthy work-life balance.
• Assist in managing budgets, tracking expenses, and preparing financial reports.
• Maintain comprehensive and accurate records for easy retrieval and review.
• Coordinate with internal departments and external stakeholders to facilitate seamless operations.
• Provide administrative support on special projects as directed by the executive.

Requirements

• Bachelor’s degree or higher education qualification in a related field preferred.
• Proven experience as a Personal Assistant or in a similar administrative role.
• Strong organizational skills that reflect the ability to prioritize tasks efficiently.
• Excellent written and verbal communication skills with a professional demeanor.
• Demonstrated ability to use discretion and maintain confidentiality in all aspects of work.
• Highly proficient in the use of office software, including MS Office and calendar management tools.
• Ability to work independently and exercise sound judgment in decision-making.
• Flexibility to work beyond regular hours and handle stressful situations calmly.
• Proactive approach to problem-solving with strong decision-making capability.