Medical Administrator (225-901)

The Medical Administrator is a vital role within any healthcare organization, acting as the backbone for managing the administrative functions of medical facilities such as hospitals, clinics, and other healthcare centers. The role encompasses a wide variety of tasks, from overseeing staff scheduling and budgeting to managing patient records and ensuring compliance with healthcare laws and regulations. Medical Administrators are essential for the smooth functioning of healthcare operations, helping to maintain efficiency, ensure quality patient care, and facilitate effective communication across departments. This position requires a blend of healthcare knowledge, management skills, and administrative expertise. Those in the role are expected to be highly organized, detail-oriented, and adept at handling the dynamic challenges that come with managing a busy medical environment.

Responsibilities

• Oversee daily operations within the medical facility to ensure smooth functioning and efficiency.
• Manage staff scheduling, including coordinating shifts and managing staff time-off requests.
• Develop and implement policies and procedures to ensure compliance with healthcare regulations.
• Maintain and update patient records, ensuring accuracy and confidentiality at all times.
• Coordinate with medical and administrative staff to improve processes and patient care delivery.
• Manage budgeting and financial planning processes including grant applications and resource allocations.
• Ensure effective communication between departments to promote teamwork and improve patient care services.
• Oversee the procurement and management of medical and office supplies to maintain adequate inventory levels.
• Handle patient and staff inquiries and complaints, resolving issues in a timely manner.
• Recruit, train, and supervise administrative staff to ensure high performance and development.
• Prepare and present reports on facility operations, including patient flow and resources utilization.
• Facilitate meetings and workshops to keep staff informed and engaged in operational developments.

Requirements

• Bachelor's degree in Healthcare Administration, Business Administration, or a related field.
• Minimum of three years of experience in a similar administrative or managerial role.
• Strong understanding of healthcare operation standards and regulatory requirements.
• Excellent organizational skills with keen attention to detail and accuracy.
• Proficient in healthcare management software and Microsoft Office Suite applications.
• Exceptional communication and interpersonal skills to liaise with staff and patients effectively.
• Proven ability to manage budgets, analyze financial data, and allocate resources efficiently.