Front Desk Receptionist 11D25

We are seeking a friendly and organized Front Desk Receptionist to join our team in a vital role as the first point of contact for our clients and visitors. This position requires an individual who is professional, courteous, and able to manage various administrative tasks with efficiency and accuracy. The Front Desk Receptionist will be responsible for greeting guests, handling inquiries, and ensuring that our office environment is welcoming and smoothly run. Ideal candidates will possess excellent communication skills, a keen attention to detail, and the ability to multitask in a dynamic environment. Join our team and contribute to our mission of providing excellent service and maintaining our reputation as a first-class business communication hub.

Responsibilities

• Warmly greet visitors and direct them to the appropriate party or service needed.
• Answer and route incoming phone calls with professionalism and efficiency.
• Manage appointment scheduling and confirm meetings for guests and staff.
• Assist with clerical tasks such as filing, scanning, and photocopying documents.
• Maintain a tidy and presentable reception area for a positive first impression.
• Handle incoming and outgoing mail and packages effectively.
• Respond to customer inquiries and provide information as necessary.
• Update and maintain contact logs and directories for efficient communication.
• Ensure compliance with organizational policies and procedures at the front desk.
• Support office activities and special projects as assigned by management.
• Facilitate internal communication between staff and management for smooth operations.
• Monitor office supplies inventory and place orders when necessary.

Requirements

• High school diploma or equivalent education is required as a minimum.
• At least one year of experience in a receptionist or administrative role.
• Superior verbal and written communication skills are essential.
• Proficient in using Microsoft Office Suite and common office equipment.
• Strong organizational and multitasking skills to manage priorities efficiently.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Positive attitude with excellent interpersonal skills and professionalism.