Event Coordinator (225-919)

An Event Coordinator plays a central role in the planning and execution of events ranging from corporate functions to social celebrations. This detail-oriented professional is responsible for the seamless organization of various types of events, ensuring that every aspect, from the smallest detail to the grand overview, aligns with the client's expectations and requirements. An Event Coordinator must possess excellent communication and negotiating skills to liaise with vendors, clients, and colleagues. Moreover, they should have a knack for creativity and problem-solving to adapt to unforeseen challenges and ensure the success of every event. Passion and dedication to managing numerous moving parts while maintaining high standards of customer service are crucial to this role. An Event Coordinator often acts as the face of the event, representing the company and maintaining client relationships to generate repeat business and referrals.

Responsibilities

• Plan, coordinate, and implement events of various scales and natures.
• Create detailed event proposals, including floor plans and budget outlines.
• Communicate effectively with clients to understand and fulfill their requirements.
• Negotiate contracts and agreements with vendors and suppliers for best deals.
• Coordinate event logistics, such as location, time, and participants involved.
• Oversee event operations and troubleshoot any issues that arise during events.
• Build and maintain strong vendor and client relationships for successful partnerships.
• Ensure compliance with insurance, legal, and health and safety regulations.
• Supervise event staff and guide them in performing their tasks efficiently.
• Manage the setup and takedown of events, ensuring sites are left clean and orderly.
• Conduct post-event evaluations to determine successes and areas for improvement.
• Maintain detailed event records for future reference and reporting purposes.

Requirements

• Bachelor’s degree in Event Management, Hospitality, or a related field preferred.
• Proven experience as an Event Coordinator or in a similar event planning role.
• Strong organizational skills with a keen attention to detail and deadlines.
• Exceptional verbal and written communication skills for client and vendor interaction.
• Ability to work independently as well as part of a collaborative team.
• Proficient with event management software and other relevant computer applications.
• Capability to manage multiple projects simultaneously in a fast-paced environment.
• Demonstrated ability to remain calm and solutions-oriented under pressure.
• A valid driver’s license and willingness to travel as required for events.
• Flexibility to work irregular hours, including evenings and weekends, as necessary.