Event Coordinator 08J26

We are seeking a dynamic and organized Event Coordinator for our company to plan and execute memorable events from start to finish. As an Event Coordinator, you will be responsible for supporting a variety of events, ensuring that each runs smoothly and that every detail is well-executed. Your role will involve working closely with clients to understand their needs, coordinating with vendors and suppliers, managing budgets, and overseeing the logistics of events. You will be passionate about creating exceptional experiences and bringing innovative ideas to the table. The ideal candidate will have excellent communication and organizational skills, a keen eye for detail, and the ability to handle multiple tasks simultaneously in a fast-paced environment.

Responsibilities

• Collaborate with clients to understand their vision and requirements for events.
• Coordinate with vendors and suppliers to secure necessary services and products.
• Develop detailed event plans, timelines, and budgets for client approval.
• Oversee setup, execution, and breakdown of events to ensure smooth operations.
• Maintain communication with all stakeholders to ensure alignment and satisfaction.
• Address any issues or concerns that arise during the planning and execution stages.
• Manage event logistics, including transportation, accommodations, and equipment rentals.
• Ensure compliance with legal, health, and safety requirements at all events.
• Conduct post-event evaluations to gather feedback and measure success.
• Stay updated with industry trends and incorporate innovative ideas into events.
• Maintain meticulous records of event proposals, contracts, and invoices.
• Provide on-site leadership to event staff and volunteers during events.

Requirements

• Bachelor's degree in Event Management, Hospitality, Business, or related field.
• Proven experience in coordinating events or in a similar role for two years.
• Exceptional organizational skills and attention to detail in event planning.
• Strong communication skills to liaise effectively with clients and vendors.
• Ability to manage multiple projects simultaneously in a fast-paced environment.
• Proficiency in event management software and Microsoft Office Suite.
• Flexibility to work weekends and evenings as required by event schedules.