Administrative Assistant (225-928)

The role of an Administrative Assistant is vital to maintaining the smooth operations of any office environment. This position requires an individual who is highly organized, detail-oriented, and capable of handling multiple tasks efficiently. As an Administrative Assistant, you will be responsible for a range of administrative and clerical tasks, providing support to management and colleagues to ensure that daily operations run seamlessly. This may include managing office communications, scheduling meetings, preparing documentation, and assisting with various office tasks. The ability to prioritize, maintain a positive attitude, and communicate effectively with team members and clients will be essential for success in this role. Candidates with excellent computer skills, a proactive approach to problem-solving, and a commitment to confidentiality are highly desired.

Responsibilities

• Coordinate and manage schedules for meetings, appointments, and conference calls.
• Prepare and edit correspondence, reports, and presentations for internal and external use.
• Maintain an organized filing and document management system both electronically and on paper.
• Assist in planning and executing company events, meetings, and conferences.
• Manage office supplies inventory and place orders when necessary to ensure adequate stock.
• Provide support for office and customer service activities, answering inquiries, and directing them appropriately.
• Handle confidential information in a trustworthy and professional manner.
• Assist with special projects as assigned by management and support other departments as needed.
• Ensure office equipment is properly maintained and in working order at all times.
• Contribute to the continuous improvement of office processes and administrative practices.
• Coordinate travel arrangements, including flights, accommodations, car rentals, and itineraries.
• Perform data entry tasks and manage databases with accuracy and attention to detail.

Requirements

• High school diploma or equivalent education; associate or bachelor’s degree preferred.
• Proven experience as an administrative assistant or in a similar administrative role.
• Excellent written and verbal communication skills needed for effective interactions.
• Strong organizational and time management skills with the ability to multitask.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
• Ability to work both independently and collaboratively within a team environment.
• Attention to detail and problem-solving skills with a focus on quality results.