Admin Assistant (225-731)

An Admin Assistant plays a crucial role in ensuring the smooth operation of an office environment. This position requires a detail-oriented individual to manage day-to-day administrative tasks and provide support to various departments. The Admin Assistant will handle a variety of tasks ranging from answering calls, scheduling meetings, managing files, and preparing reports. They are often the first point of contact within the office, necessitating excellent communication skills. The ideal candidate should be organized, proactive, and efficient in multitasking. They will work closely with management and other team members, contributing to a productive and positive office setting.

Responsibilities

• Answer and direct phone calls to appropriate staff members promptly and professionally.
• Schedule appointments and meetings, managing team calendars effectively and efficiently.
• Organize and maintain digital and physical filing systems for easy accessibility.
• Prepare and edit correspondence, communications, and other documents as needed.
• Assist in the preparation of regularly scheduled reports and internal communications.
• Order office supplies, ensuring company resources are restocked as necessary.
• Receive and sort incoming mail, distributing it to the intended recipients daily.
• Assist in creating presentations, spreadsheets, and databases using Microsoft Office Suite.
• Coordinate and facilitate office events and meetings, ensuring all details are managed smoothly.
• Provide general support to office visitors, maintaining a helpful and welcoming environment.
• Collaborate with other administrative team members to support diverse business operations.
• Handle sensitive information in a confidential manner, ensuring data security at all times.

Requirements

• Proven experience as an administrative assistant or office assistant required.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills for effective correspondence.
• Strong organizational skills with the ability to multitask efficiently and effectively.
• Attention to detail and problem-solving skills are essential for this role.
• Ability to work independently and as part of a team in a dynamic environment.
• High school diploma or equivalent, with any additional qualifications considered advantageous.