Accounts & Purchase Assistant 27M26

The Accounts & Purchase Assistant is a crucial member of the finance and procurement departments responsible for ensuring efficient and effective financial operations. This role involves a blend of accounting support and procurement duties, requiring individuals to maintain meticulous records and streamline purchasing processes. The ideal candidate will have a keen eye for detail, strong organizational skills, and the ability to manage multiple tasks with a proactive approach. As an Accounts & Purchase Assistant, you will be tasked with handling invoicing, maintaining accurate financial databases, assisting in budget preparation, and processing purchase orders. Supporting the finance team and assisting in procurement-related activities, this position requires excellent communication skills and the ability to work collaboratively in a fast-paced environment.

Responsibilities

• Assist in maintaining and updating accurate financial records and databases.
• Prepare, verify, and process invoices, purchase orders, and other financial documents.
• Coordinate with vendors and suppliers to obtain quotes and manage purchase orders.
• Support in budget planning and tracking financial performance against the approved budget.
• Reconcile accounts and ensure financial data accuracy and compliance with regulations.
• Maintain an organized system for stock control and inventory management procedures.
• Assist the procurement team with market research and supplier evaluations.
• Prepare reports and summaries for management review regarding account status and procurements.
• Liaise with various departments to ensure timely processing of payments and orders.
• Coordinate logistics for incoming and outgoing products, ensuring accuracy and timeliness.
• Provide administrative support to the finance and purchasing departments as needed.
• Ensure adherence to organizational policies and regulatory requirements in all tasks.

Requirements

• Bachelor's degree in finance, accounting, business administration, or a related field.
• Minimum of two years of experience in accounting or procurement roles.
• Proficient with accounting software and Microsoft Office Suite, especially Excel.
• Strong analytical skills with attention to detail and accuracy in data handling.
• Excellent communication and interpersonal skills for vendor and team interactions.
• Ability to manage multiple tasks and work under pressure to meet deadlines.
• Understanding of accounting principles and procurement practices is preferred.