Accounts Payable Specialist / Associate 26M26

The Accounts Payable Specialist / Associate plays a critical role in the financial operations of a company. This position involves managing and processing outgoing payments, ensuring that all accounts payable transactions are accurate, timely, and compliant with company policies. An ideal candidate is meticulous, organized, and has a keen eye for detail. The role demands proficiency in managing invoices, verifying expenditures, and liaising with suppliers and vendors to resolve any queries or discrepancies. The Accounts Payable Specialist / Associate is also responsible for maintaining positive relationships with suppliers and managing cash flow efficiently. A strong understanding of accounting principles and proficiency with financial software will enable the candidate to perform their duties effectively. This position offers an opportunity to work closely within the finance team to optimize financial operations and support decision-making processes with accurate financial data.

Responsibilities

• Review, verify, and process vendor invoices for approval and payment.
• Maintain accurate and up-to-date records of all accounts payable transactions.
• Collaborate with vendors and suppliers to resolve any billing discrepancies.
• Assist with monthly closing processes and reconciliations to ensure accuracy.
• Prepare and perform regular payment runs in accordance with company policies.
• Monitor account balances and ensure payments are processed on time.
• Generate reports on accounts payable status and cash flow forecasts.
• Support the finance team with audits by providing necessary documentation.
• Ensure compliance with financial regulations and internal accounting procedures.
• Work closely with procurement to track and manage vendor agreements.
• Develop and implement strategies to improve accounts payable processes.
• Provide excellent customer service to internal and external stakeholders.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field preferred.
• Minimum of 2 years of experience in accounts payable or a similar role.
• Proficiency in accounting software and Microsoft Office, especially Excel.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong analytical skills and keen attention to detail and accuracy.
• Good understanding of basic accounting principles and financial regulations.
• Effective communication skills, both written and verbal, for vendor interactions.