Vendor Coordinator (225-919)

A Vendor Coordinator plays a pivotal role in ensuring smooth operations between a company and its external vendors. This position involves managing relationships with vendors, ensuring contract compliance, and facilitating communication to enhance cooperation and mutual benefit. The Vendor Coordinator acts as a liaison, addressing any vendor-related issues promptly and efficiently, ensuring that services and products meet quality standards. This role requires a keen eye for detail, excellent communication skills, and the ability to multitask in a fast-paced environment. As a Vendor Coordinator, you will also be responsible for negotiating terms, maintaining service level agreements, and fostering long-term relationships with existing and potential vendors. The ideal candidate will have significant experience in procurement, with a strong focus on vendor relationship management and contract negotiation.

Responsibilities

• Maintain and enhance existing vendor relationships through regular communication and feedback.
• Coordinate with internal departments to ensure seamless vendor-related processes and operations.
• Monitor vendor performance and compliance with contractual obligations and service level agreements.
• Identify opportunities for potential cost savings through negotiations and improved vendor terms.
• Facilitate resolution of vendor disputes by liaising between parties and promoting effective communication.
• Review and manage contracts, making necessary amendments to uphold company standards and requirements.
• Collaborate with procurement teams to evaluate prospective vendors and recommend new partnerships.
• Prepare and process purchase orders and requisitions accurately and on time.
• Track all vendor purchases, maintaining detailed records for audits and reporting purposes.
• Provide training and support to team members on effective vendor management strategies.
• Develop and implement vendor management policies and procedures to ensure consistent practices.
• Stay updated on industry trends to identify and evaluate new vendor opportunities.

Requirements

• Bachelor's degree in Business Administration, Supply Chain Management, or related field.
• Minimum of three years of experience in vendor management or procurement roles.
• Strong understanding of contract negotiation and vendor relationship management.
• Excellent communication and interpersonal skills for effective collaboration.
• Detail-oriented with strong organizational and multitasking abilities in fast-paced settings.
• Proficiency in Microsoft Office Suite and vendor management software applications.
• Ability to work independently and make informed decisions with minimal supervision.