Personal Assistant (225-925)

The role of a Personal Assistant is pivotal in ensuring the seamless operation of an executive’s day-to-day work activities. As a Personal Assistant, you will be tasked with managing not only the administrative components of your superior's responsibilities but also certain personal tasks to ensure their overall efficiency and effectiveness. This position requires a highly organized individual with excellent communication skills, a keen attention to detail, and the ability to anticipate needs and proactively address them. The successful candidate will possess the capacity to work independently or collaboratively in a dynamic and often fast-paced environment. Key elements include calendar management, travel coordination, and correspondences, both written and verbal. An ideal candidate demonstrates discretion and confidentiality, managing diverse tasks and projects, ensuring smooth operations and allowing the executive to focus on broader company objectives.

Responsibilities

• Manage and coordinate executive calendars with precision and efficiency.
• Organize and schedule meetings, appointments, and detailed travel itineraries.
• Act as the point of contact between executives and internal or external parties.
• Prepare well-structured drafts and formal communications for executives.
• Handle confidential documents and ensure information security at all times.
• Assist with project management tasks to facilitate operational efficiency.
• Screen and prioritize incoming communications and facilitate a timely response.
• Conduct research and provide actionable insights or summaries as needed.
• Aid in personal errand running, ensuring execution without impacting professional obligations.
• Track executive goals and monitor progress towards achieving key performance indicators.
• Organize necessary resources and support for executive-led presentations and events.
• Liaise with suppliers, clients, or vendors to ensure timely delivery of services.

Requirements

• Bachelor's degree in business administration or related field is preferred.
• Proven experience as a Personal Assistant or relevant administrative role.
• Excellent organizational skills with an ability to prioritize tasks effectively.
• Strong written and verbal communication skills with attention to detail.
• Proficiency in using office management tools like Microsoft Office and scheduling software.
• Ability to handle sensitive information with the utmost confidentiality and discretion.
• Demonstrated proactive approach with excellent time management capabilities.