Office Administrator (225-901)

An Office Administrator plays a crucial role in ensuring the smooth running of daily operations within an organization. This position involves a variety of tasks that require excellent organizational and communication skills. The Office Administrator serves as the first point of contact for external inquiries, thus they must represent the organization with a professional demeanor. By managing office communications, supplies, and scheduling, the Office Administrator supports staff in achieving their objectives. Proficiency in using office software suites, such as Microsoft Office, is essential. This position requires a proactive attitude and the ability to anticipate the needs of the office, ensuring that the workplace operates efficiently and effectively.

Responsibilities

• Oversee daily office operations to ensure efficiency and productivity.
• Maintain office supplies inventory by anticipating needs and placing orders.
• Coordinate office services like cleaning, maintenance, and other facilities-related tasks.
• Serve as a point of contact for internal and external clients and customers.
• Organize and schedule meetings, appointments, and travel arrangements for staff members.
• Maintain and update office filing systems, both physical and electronic formats.
• Assist in the preparation of presentations, reports, and other correspondence as needed.
• Ensure compliance with organizational policies and protocols in all administrative functions.
• Support the HR department with recruitment, onboarding, and administrative tasks.
• Conduct regular meetings to update staff on new processes or administrative changes.
• Collate and forward timesheets to payroll for employee compensation processing.
• Facilitate the coordination of administrative support across various departments.

Requirements

• High school diploma or equivalent educational certification is required.
• Prior experience in an administrative or office management role is essential.
• Proficient in using Microsoft Office Suite and other relevant software applications.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent communication skills, both verbal and written, are mandatory.
• Ability to maintain confidentiality and manage sensitive information appropriately.
• Demonstrated capability to manage time effectively and prioritize tasks independently.