Medical Records Assistant 14N25

As a Medical Records Assistant, designated with the code 14N25, you will play a vital role in the healthcare system by ensuring that patient records are kept accurate, secure, and up to date. Working closely with healthcare professionals, you will facilitate efficient access to medical documents, helping support medical evaluations and treatments. This role requires meticulous attention to detail, proficiency in various health information systems, and adherence to privacy protocols. A successful Medical Records Assistant must possess strong organizational skills, demonstrate a high level of integrity, and have the ability to manage time effectively to support the medical team in providing excellent patient care. Your contributions will directly impact the healthcare facility's ability to maintain accurate patient records, support clinical decisions, and improve overall healthcare delivery.

Responsibilities

• Organize and maintain patients' medical records, ensuring confidentiality and compliance with regulations.
• Enter data accurately into electronic health record systems to update patient information.
• Coordinate with medical staff to ensure timely and accurate record-keeping and retrieval.
• Manage and process requests for patient information, ensuring proper authorization is obtained.
• Assist in audits and quality checks to maintain the accuracy of medical records.
• Implement and follow protocols for the secure handling of protected health information.
• Provide administrative support, including filing, copying, and scanning medical documents.
• Facilitate the transition from paper-based records to electronic medical records as required.
• Communicate effectively with patients and healthcare providers regarding medical documentation.
• Stay informed about updates to healthcare regulations that impact medical records handling.
• Maintain archival databases for historical record maintenance and retrieval.
• Assist in training new staff members in policies and procedures related to medical records management.

Requirements

• High school diploma or equivalent; additional certification in health information management preferred.
• Previous experience in a medical records department or healthcare administration is advantageous.
• Proficiency in electronic health record systems and related software applications.
• Strong organizational skills and meticulous attention to detail are essential.
• Outstanding communication skills, both verbal and written, for interacting with staff and patients.
• Understanding of healthcare privacy laws, including HIPAA requirements, is critical.
• Ability to multitask effectively while managing priorities and deadlines in a fast-paced environment.