Receptionist 22N25

As a Receptionist at 22N25, you will be the first point of contact for our esteemed clients and guests, playing a pivotal role in shaping their first impressions. This position is ideal for someone who enjoys interacting with people, both in person and over the phone, and takes pride in maintaining a warm and welcoming environment. The role is crucial to our operations as it involves coordinating front-desk activities, ensuring that clients and visitors receive outstanding service, and supporting the broader office team with administration tasks. You will ensure the smooth and efficient running of our reception area and assist in creating an atmosphere where clients feel valued and welcome. Your proactive attitude and attention to detail will contribute significantly to the overall experience of our visitors.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office promptly.
• Answer, screen, and forward incoming phone calls efficiently.
• Ensure the reception area is tidy and presentable at all times.
• Receive and sort daily mail, deliveries, and couriers.
• Update calendars and schedule meetings with accuracy and professionalism.
• Provide basic and accurate information in-person and via phone/email.
• Maintain office security by following safety procedures and controlling access.
• Assist with administrative tasks such as filing, photocopying, and faxing.
• Coordinate travel arrangements including flights and hotel bookings as needed.
• Order and maintain inventory of office supplies and manage stock levels.
• Perform other clerical receptionist duties as required and requested.

Requirements

• Proven work experience as a Receptionist, Front Office Representative, or similar roles.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Professional attitude with excellent written and verbal communication skills.
• Strong organizational and multitasking skills with attention to detail.
• Ability to be resourceful and proactive when issues arise in the workplace.
• Customer service mindset with the ability to handle inquiries professionally.
• High school diploma; additional certification in Office Management is a plus.