Receptionist (225-1014)

We are seeking a personable, organized, and detail-oriented Receptionist to join our team. As the first point of contact for our office, you will be responsible for providing a welcoming environment for all visitors and callers. The ideal candidate is proactive in managing multiple tasks with professionalism and efficiency, ensuring smooth operations at the front desk. You will play a key role in maintaining an organized office environment while assisting with various administrative tasks. Excellent communication skills and a friendly demeanor are crucial for success in this role. If you are a self-starter who enjoys interacting with people and has a knack for organization, we would love to hear from you.

Responsibilities

• Greet and welcome visitors in a warm and professional manner upon arrival.
• Answer, screen, and direct incoming phone calls promptly and efficiently.
• Manage the visitor logbook and assist with signing in and out.
• Schedule and manage appointments and meetings for staff as needed.
• Maintain a tidy and presentable reception area at all times.
• Assist with clerical tasks such as filing, photocopying, and faxing documents.
• Handle incoming and outgoing mail and packages, coordinating with delivery personnel.
• Provide basic and accurate information in-person and via phone/email.
• Monitor office supplies inventory and place orders when necessary to ensure stock.
• Coordinate with office management to ensure operational efficiency.
• Liaise with building management in case of maintenance or facility issues.
• Perform various administrative tasks to support the office team as requested.

Requirements

• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Proficiency in Microsoft Office Suite, especially Word and Excel applications.
• Solid written and verbal communication skills with a customer-centric approach.
• Hands-on experience with office equipment such as fax machines and printers.
• Ability to be resourceful and proactive when issues arise, using good judgment.
• Excellent organizational skills, multitasking abilities, and attention to detail.
• High school diploma; additional qualifications in office administration are an asset.