Office Administrator 15D25

The Office Administrator plays a vital role in managing and streamlining the administrative functions of an office, ensuring efficient operations and support to the management and staff. This position is essential for maintaining a well-organized work environment where employees can excel. The Office Administrator is responsible for coordinating various office tasks and procedures to ensure organizational effectiveness, efficiency, and safety. They are tasked with overseeing daily office operations, providing administrative support, and assisting with various projects as necessary. An effective Office Administrator ensures smooth operations, guides administrative staff, and works closely with all employees to provide necessary resources and solve any operational discrepancies. Those in this role are pivotal to the office’s success by facilitating communication, managing resources, and ensuring the office runs effectively.

Responsibilities

• Manage and oversee daily administrative operations to ensure smooth office functionality.
• Coordinate and schedule meetings, appointments, and manage the office calendar effectively.
• Handle general administrative duties including answering phones, emails, and greeting visitors.
• Organize and maintain office files, records, and correspondence for easy access and retrieval.
• Assist in procurement by ordering office supplies and managing inventory efficiently.
• Support human resources activities like onboarding, employee records maintenance, and policy updates.
• Prepare and distribute memos, correspondence, and reports to facilitate smooth communication.
• Coordinate with IT and facilities management to resolve office equipment and space issues.
• Oversee office budgets, processing invoices, and expense reporting to maintain fiscal efficiency.
• Ensure compliance with health, safety regulations and facilitate office security measures.
• Support special projects, events planning, and coordination as directed by management.
• Maintain a communication link between departments and management for effective collaboration.

Requirements

• Bachelor’s degree in Business Administration or a related field preferred.
• Minimum of 3 years of experience in office administration or management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office technology.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills for effective correspondence.
• Ability to handle confidential information with discretion and professionalism.
• Effective problem-solving skills and the ability to adapt to changing priorities.