Office Assistant 26D25

The Office Assistant plays a crucial role in ensuring the smooth operation of daily administrative functions within an organization. This position is ideal for someone who is organized, detail-oriented, and capable of multitasking. The Office Assistant will be responsible for performing a wide range of administrative tasks to support the team and management. They will be the go-to person for handling general office duties, such as managing correspondence, scheduling meetings, and maintaining office supplies. The ideal candidate possesses excellent communication skills and a proactive approach to problem-solving, enabling our office environment to remain efficient and welcoming. This is an essential position that contributes significantly to the organization’s overall productivity and morale.

Responsibilities

• Answer and direct incoming phone calls to the appropriate personnel.
• Manage office correspondence, including emails, letters, and package deliveries.
• Schedule and organize meetings, appointments, and employee events efficiently.
• Assist with the preparation of meeting agendas, documents, and presentations.
• Maintain and order office supplies to ensure the office runs smoothly.
• Greet and assist visitors with a warm and professional demeanor.
• Organize and maintain office filing systems, both digitally and physically.
• Coordinate and manage office cleaning and maintenance schedules.
• Support the HR department in onboarding and training new employees.
• Assist in basic bookkeeping tasks, including invoicing and expense tracking.
• Prepare and distribute internal communications as directed by management.
• Collaborate with team members to enhance workflow and office efficiency.

Requirements

• High school diploma or equivalent; an associate degree is preferred.
• Previous experience in an administrative or office assistant role is desirable.
• Proficiency in Microsoft Office Suite and other common office software.
• Strong organizational and time management skills are essential for success.
• Excellent written and verbal communication skills with attention to detail.
• Ability to work independently and handle multiple tasks simultaneously.
• Strong interpersonal skills with a focus on customer and service orientation.