Executive Assistant to CEO 10J26

The Executive Assistant to the CEO is a pivotal role in the company, providing comprehensive administrative support to the Chief Executive Officer. This position demands a high level of discretion, as the assistant will handle sensitive information and communications. The ideal candidate is someone who can manage the CEO's busy schedule with precision, coordinate meetings, and travel arrangements, and act as a reliable point of contact for both internal and external stakeholders. This role requires excellent organizational skills, strong written and verbal communication abilities, and the capacity to perform in a fast-paced environment. The Executive Assistant must be proactive, detail-oriented, and adept at problem-solving, ensuring that the CEO can focus on leading the organization effectively. Their work directly contributes to the smooth operation of executive functions and the achievement of business objectives.

Responsibilities

• Maintain and manage the CEO’s calendar with precision and foresight.
• Coordinate and schedule meetings, ensuring all participants are informed timely.
• Organize travel arrangements and itineraries, both domestic and international.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Serve as a point of contact for internal and external stakeholders, providing a reliable liaison.
• Prioritize and manage multiple projects simultaneously, and follow through on issues timely.
• Coordinate the CEO’s communication, ensuring prompt responses to critical messages.
• Maintain confidentiality of all corporate, personnel, and executive-level matters.
• Assist with the preparation of meeting agendas and take detailed meeting minutes.
• Conduct research and compile reports for special projects as needed.
• Monitor and manage information flow, acting as a buffer between the CEO and others.
• Support the CEO in personal tasks to maximize leadership efficiency.

Requirements

• Bachelor’s degree in business administration or a related field is preferred.
• Proven experience as an executive assistant or similar administrative role.
• Exceptional organizational and time-management skills tailored for executive support.
• Ability to handle sensitive information with the utmost confidentiality and discretion.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Excellent communication skills, both written and verbal, for executive correspondence.
• Proactive attitude, with the ability to anticipate needs and work independently.