Billing Assistant 14J25

The role of a Billing Assistant is crucial for ensuring efficient and accurate financial operations within a company. This position involves managing invoices, processing payments, and maintaining detailed financial records. As a Billing Assistant, you will be responsible for supporting the finance department by performing clerical tasks, reconciling account balances, and ensuring the accuracy of billing information. The ideal candidate should possess excellent attention to detail, strong organizational skills, and a good understanding of financial processes. Working collaboratively with other departments, a billing assistant contributes to a seamless billing process that helps maintain positive relationships with customers and vendors alike.

Responsibilities

• Prepare, review, and send invoices to clients in a timely manner.
• Verify the accuracy of billing data and correct any discrepancies found.
• Process incoming payments and update accounting records accordingly.
• Provide exceptional customer service by addressing billing inquiries promptly.
• Maintain organized and accurate billing records for all transactions.
• Collaborate with other departments to ensure seamless financial operations.
• Assist in reconciling account balances and resolve billing-related issues.
• Generate regular financial reports to assist with budgeting and forecasting.
• Follow up on outstanding invoices to ensure timely receipt of payments.
• Implement improvements to streamline billing processes and increase efficiency.
• Support month-end and year-end closing procedures as needed.
• Stay updated on industry trends and regulatory changes affecting billing practices.

Requirements

• High school diploma or equivalent is required for this position.
• Proven experience in a billing or administrative role is preferred.
• Strong organizational skills with keen attention to detail are essential.
• Proficiency in using accounting software and MS Office applications.
• Excellent communication skills for effective customer interactions.
• Ability to work independently and manage multiple tasks efficiently.
• Familiarity with basic accounting principles and billing procedures.