Senior Executive Assistant 11D25

The Senior Executive Assistant plays a vital role in the organizational infrastructure by providing seamless support to high-level executives. This role demands an experienced professional who is adept at managing complex schedules, handling confidential information, and performing administrative tasks with precision. The Senior Executive Assistant will serve as a key liaison between executives and internal or external stakeholders, ensuring smooth communication and efficient workflow. The ideal candidate will possess exceptional organizational skills, a proactive mindset, and the ability to anticipate needs and take initiative. With a focus on excellence, the Senior Executive Assistant is expected to exhibit professionalism and the capacity to manage multiple tasks under tight deadlines with a strong emphasis on attention to detail and discretion.

Responsibilities

• Manage complex schedules for executives, ensuring all appointments and meetings are well coordinated.
• Serve as a primary point of contact between executives and internal teams or external partners.
• Handle confidential information with utmost discretion and maintain strict confidentiality protocols.
• Coordinate travel arrangements and itineraries for executives, optimizing travel time and resources.
• Prepare and edit correspondence, communications, presentations, and other documents for executives.
• Conduct research and compile data to aid in decision-making processes and strategic planning.
• Organize executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist in managing budgets and expense reports, ensuring all financial documentation is accurate.
• Foster positive relationships with stakeholders and facilitate effective communication at all levels.
• Monitor and prioritize executive correspondence, ensuring responses are timely and appropriate.
• Provide administrative support by answering phones, handling correspondence, and managing office supplies.
• Take initiative in identifying process improvements to enhance efficiency and productivity in administrative tasks.

Requirements

• Bachelor's degree in Business Administration or a related field is preferred.
• Minimum of 5 years of experience as an Executive Assistant in a corporate setting.
• Excellent organizational and multitasking abilities, with acute attention to detail.
• Outstanding communication skills, both written and verbal, with a professional demeanor.
• Advanced proficiency in Microsoft Office Suite and familiarity with office management software.
• Demonstrated ability to handle sensitive information with discretion and confidentiality.
• A proactive approach with the capability to anticipate needs and independently solve problems.