Invoicing & Billing Coordinator 04F25

The Invoicing & Billing Coordinator is a key position in any organization, playing an essential role in ensuring the financial transactions are accurately captured, recorded, and that invoices are issued in a timely manner. Working closely with the finance department, this role involves managing complex billing operations, overseeing the end-to-end invoicing process, and ensuring customer billing disputes are resolved efficiently. This position is critical for maintaining company financial health and requires strong organizational skills, attention to detail, and excellent communication abilities. The Invoicing & Billing Coordinator will utilize financial software and tools to process billing transactions and manage accounts, ensuring all company billing policies and procedures are adhered to. This is an excellent opportunity for someone who is detail-oriented and thrives in a dynamic and fast-paced work environment.

Responsibilities

• Generate, prepare, and send accurate invoices to clients and customers promptly.
• Review billing discrepancies and resolve issues in a timely manner.
• Maintain comprehensive billing records for accurate financial reporting.
• Coordinate with cross-functional teams to ensure billing efficiency and accuracy.
• Ensure compliance with company billing policies and procedures at all times.
• Manage and update customer account information and billing details effectively.
• Handle customer inquiries about billing issues and provide appropriate solutions.
• Assist in financial audits by providing necessary billing and invoicing information.
• Analyze billing processes and suggest improvements for efficiency and accuracy.
• Prepare monthly billing reports and financial summaries for management review.
• Stay updated with industry trends and regulations affecting billing operations.
• Train and mentor junior staff members on invoicing and billing procedures.

Requirements

• Bachelor’s degree in Finance, Business Administration, or a related field.
• Minimum of 3 years experience in billing, invoicing, or a similar role.
• Proficiency in billing software and related financial tools is required.
• Excellent attention to detail and strong organizational skills are essential.
• Outstanding communication and customer service skills with a professional demeanor.
• Ability to handle confidential financial information with discretion and integrity.
• Strong problem-solving skills with the ability to handle complex billing issues.
• Experience in handling large volumes of billing transactions efficiently.