Executive Assistant (225-927)

We are seeking a highly organized and proactive Executive Assistant to join our dynamic team. This individual will be pivotal in ensuring the smooth operation of our executive team, providing unparalleled support in a fast-paced and challenging environment. As an Executive Assistant, you will perform a variety of administrative tasks to help our executives perform at their best. You should have a deep understanding of business systems, exceptional communication skills, and a knack for problem-solving. Join us if you pride yourself on being a detail-oriented professional capable of managing multiple priorities and fostering relationships with key stakeholders.

Responsibilities

• Coordinate and manage the executive's calendar, ensuring efficient time management and optimal productivity.
• Facilitate communication between the executive and internal or external stakeholders, maintaining confidentiality and professionalism.
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the executive.
• Organize and plan meetings, including scheduling, agenda preparation, and logistics coordination.
• Handle sensitive information with discretion and ensure the privacy of executive communications.
• Assist with travel arrangements, including booking transportation and accommodations for business trips.
• Conduct research, collect data, and compile reports as needed to support executive initiatives.
• Manage special projects as assigned, ensuring timely delivery and alignment with organizational goals.
• Create and maintain organized filing systems for document retrieval and record-keeping purposes.
• Act as a point of contact between executives and employees, facilitating efficient internal communication.
• Provide administrative support during high-level meetings, including note-taking and action item tracking.
• Review and prioritize incoming communications, ensuring timely responses and follow-ups.

Requirements

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Proven experience as an Executive Assistant or similar administrative role, preferably in a corporate setting.
• Exceptional organizational and time-management skills with a keen attention to detail.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Excellent written and verbal communication skills with the ability to interact at all levels.
• Ability to handle sensitive information with discretion, integrity, and confidentiality.
• Proactive approach to problem-solving with strong decision-making capabilities.