Event Operation Executive 29N25

As an Event Operation Executive, you will play a pivotal role in organizing and overseeing events that range from conferences, seminars, weddings, and corporate gatherings to festivals and exhibitions. Your core responsibility will be to ensure that all elements of an event run smoothly, from ideation to execution. You will be expected to liaise closely with clients, vendors, and internal teams to ensure that all logistics are handled efficiently and objectives are met within the allocated budget and timeframe. Your keen attention to detail, exceptional organizational skills, and ability to multitask in a fast-paced environment will be critical to your success in this role. As the main point of contact for clients, your communication and negotiation skills must be exceptional to deliver memorable and successful events that exceed expectations.

Responsibilities

• Coordinate with clients to determine event objectives and target audience.
• Develop detailed project plans and timelines for efficient event execution.
• Collaborate with vendors and service providers to secure quality services.
• Monitor event budget and manage funds to avoid unnecessary expenditures.
• Oversee event setup, execution, and tear down while ensuring timelines are met.
• Develop contingency plans to mitigate risks and handle unexpected challenges.
• Maintain thorough records of event proceedings for future reference and analysis.
• Lead and coordinate event staff and volunteers to ensure roles are clear.
• Conduct post-event evaluations to identify elements for improvement.
• Ensure compliance with health and safety, legal, and other regulatory requirements.
• Drive marketing initiatives with the team to maximize event outreach.
• Assess guest satisfaction and collect feedback for continuous service enhancement.

Requirements

• Bachelor’s degree in Event Management, Hospitality, or a related field is preferred.
• Proven experience of at least 3 years in event planning or operations.
• Strong leadership skills with the ability to manage a dynamic team effectively.
• Excellent organizational, problem-solving, and multitasking capabilities.
• Exceptional written and verbal communication and interpersonal skills.
• Proficient in event management software and Microsoft Office Suite.
• Ability to work extended hours, including weekends and holidays, as required.