Admin Assistant 31O25

We are seeking an organized and self-motivated Admin Assistant to join our dynamic team. The successful candidate will play a crucial role in ensuring the smooth operation of our office by performing a variety of administrative and clerical tasks. The Admin Assistant will support our management team and employees, assisting in daily office needs and managing our company’s general administrative activities. The ideal candidate should be an excellent communicator, both written and orally, and possess exemplary time management skills, with the ability to prioritize work efficiently. The candidate should also be proactive in anticipating the needs of the office and be ready to tackle any tasks with a positive attitude. This is an excellent opportunity for a detail-oriented professional who thrives in a collaborative and fast-paced environment.

Responsibilities

• Manage and organize schedules, appointments, and meetings for the management team.
• Perform general office duties such as ordering supplies and maintaining organized records.
• Provide clerical and administrative support to ensure efficient office operations.
• Receive, sort, and distribute mail and deliveries in a timely manner.
• Coordinate with internal teams to ensure document and data accuracy.
• Act as a point of contact for internal and external clients and stakeholders.
• Assist in the preparation of regularly scheduled reports and presentations.
• Organize office events, meetings, and conferences, ensuring all logistics run smoothly.
• Maintain confidentiality of sensitive information and handle it with utmost discretion.
• Support other departments as needed, providing comprehensive administrative support.
• Update and maintain office policies and procedures to enhance workflow efficiency.
• Perform data entry tasks and update internal databases as required.

Requirements

• Proven experience as an Administrative Assistant, Secretary, or similar role.
• Strong proficiency in MS Office Suite, including Word, Excel, and PowerPoint.
• Excellent organizational skills and attention to detail are essential.
• Ability to work independently with minimal supervision and high resilience.
• Exceptional written and verbal communication skills with a customer service orientation.
• High School diploma or equivalent education; additional qualifications are a plus.
• Demonstrated ability to handle multiple tasks with excellent time management skills.