Accounts Payable Associate 28F26

The Accounts Payable Associate plays a crucial role in managing a company's financial integrity and operational efficiency. Responsible for overseeing and processing transactions related to vendor payments and reimbursements, this position is pivotal in helping the finance team maintain positive relationships with vendors and manage cash flow effectively. An ideal candidate will be well-versed in accounting principles, detail-oriented, and able to manage multiple tasks effectively. The role demands a proactive individual with strong analytical and communication skills, capable of handling confidential information discreetly and responsibly. They will work closely with other departments to ensure timely and accurate processing of invoices, developing and implementing strategies for streamlining processes, and adhering to company protocols and governmental regulations.

Responsibilities

• Receive and verify invoices for accuracy and authenticity before processing.
• Match, batch, and code invoices within the accounts payable system efficiently.
• Perform data entry for invoices into the financial accounting software accurately.
• Prepare and process electronic transfers and payments on scheduled timelines.
• Manage vendor accounts, ensuring timely communications regarding invoice disputes.
• Reconcile processed work by verifying entries and balancing accounts regularly.
• Maintain accounting ledgers by verifying and posting account transactions weekly.
• Assist in the preparation of accounts payable reports for management review.
• Respond to vendor inquiries regarding payment status or discrepancies promptly.
• Ensure compliance with company policies and applicable financial regulations.
• Manage monthly closing processes, including account reconciliations and journal entries.
• Collaborate with other departments to improve payment processes and procedures.

Requirements

• Bachelor’s degree in Accounting, Finance, or related field or equivalent work experience.
• Minimum of two years of experience in an accounts payable role or similar position.
• Proficiency with accounting software, particularly ERP systems, is highly desirable.
• Strong understanding of basic accounting principles and financial legislation.
• Exceptional attention to detail with strong organizational and multitasking skills.
• Excellent written and verbal communication skills for effective vendor interaction.
• Ability to handle sensitive and confidential information professionally.
• Proficiency in Microsoft Office Suite, particularly Excel, for financial reporting.
• Solid problem-solving skills with the ability to work independently and as a team.