PAYROLL COORDINATOR

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, inclusive culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally. There’s no one like you and that’s why there’s nowhere like RSM.

Job Summary

This role ensures accurate and timely salary disbursements, compliance with statutory regulations, and alignment with internal policies. The position works closely with HR, Finance, and external payroll vendors to maintain data integrity, resolve payroll issues, and support both monthly payroll operations and year-end activities. Input and update monthly payroll data accurately and share the information with the payroll service provider in accordance with the payroll calendar, agreed cut-off timelines, and SLAs.

• Manage end-to-end monthly payroll processing in alignment with the payroll calendar and SLAs.
• Collect, verify, and update monthly payroll inputs (attendance, variable pay, new hires, exits, job changes, deductions, reimbursements, etc.).
• Coordinate with the third-party payroll service provider to ensure accurate processing of payroll data.
• Review payroll registers and variance reports for accuracy before final approval.
• Ensure adherence to statutory laws, including PF, ESI, PT, LWF, Income Tax (TDS), Gratuity, and Bonus Act.
• Stay updated on changes in labor laws and tax rules and incorporate updates into payroll processes.
• Process payroll changes related to new hires, transfers, promotions, resignations, and terminations.
• Ensure accurate calculation of full and final settlements, including notice pay, leave encashment, and statutory dues.
• Work with Workforce Ops group to confirm last working days, recoveries, and policy-based deductions.
• Prepare and share monthly payroll reports and dashboards for HR and Finance.
• Reconcile payroll data, including earnings, deductions, taxes, and statutory contributions.
• Address employee payroll queries promptly and professionally.
• Maintain accurate payroll records, documentation, and audit trails.
• Support year-end activities including Form 16, tax proofs, and annual returns.
• All other duties as assigned.
  
  

Required Qualifications

• Bachelor’s Degree is required
• Excellent customer service skills required
• Minimum of 2-4 years payroll experience is required.
• Minimum of 1 year working on collaborative team environment is required.
• Experience working with payroll systems and third-party vendors.
• Analytical skills and strong attention to detail
• Strong Communication Skills and ability to work cross-functionally.
• Giving team members work directions and assist with problem solving.
  
  

Preferred Qualifications

• Advanced Excel skills in use of pivot tables, lookups, and formatting preferred.
• Experience with Workday, ADP Celergo, and Employee Inquiry Ticketing System
• Experience with general ledger, governmental regulations, and payroll taxes is preferred.
  
  

At RSM, we offer a competitive benefits and compensation package for all our people. We offer flexibility in your schedule, empowering you to balance life’s demands, while also maintaining your ability to serve clients. Learn more about our total rewards at https://rsmus.com/careers/india.html.

RSM does not tolerate discrimination and/or harassment based on race; colour; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender (including gender identity and/or gender expression); sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the Indian Armed Forces; Indian Armed Forces Veterans, and Indian Armed Forces Personnel status; pre-disposing genetic characteristics or any other characteristic protected under applicable provincial employment legislation.

Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please send us an email at careers@rsmus.com.

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