Office Administrator

Position: Office Administrator

Location: DLF Gurgaon

Employment Type: Contract (1 Year Renewable)

Tentative Joining Date: 01 August 2026

Role Summary We are seeking a professional and proactive Office Administrator to provide administrative and operational support to the leadership team and ensure smooth day-to-day office operations. The ideal candidate should possess strong organizational skills, excellent communication abilities, and experience supporting senior stakeholders in a corporate environment.

Key Responsibilities

• Manage day-to-day office administration activities.
• Coordinate domestic and international travel arrangements, including:
• Flight bookings
• Hotel reservations
• Visa and travel documentation support (if required)
• Provide administrative support to senior management, including MD, CEO, and leadership teams.
• Schedule meetings, maintain calendars, and coordinate appointments.
• Handle vendor coordination and office service requests.
• Raise and track Purchase Orders (POs) as per company procedures.
• Manage office records, documentation, and filing systems.
• Coordinate employee and visitor arrangements as required.
• Prepare reports, presentations, and meeting minutes when needed.
• Liaise with internal stakeholders and external service providers to ensure smooth operations.
• Support event coordination, leadership visits, and business meetings.
• Maintain confidentiality while handling sensitive business information.

• Bachelor's degree in Business Administration, Commerce, Management, or related discipline.
• 3-7 years of experience in Office Administration, Executive Administration, Front Office, or Administrative Support roles.
• Experience supporting senior management/executive leadership teams.
• Prior experience handling travel arrangements and calendar management.
• Experience in Purchase Order (PO) creation and administrative documentation.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  
  

• Excellent verbal and written communication skills.
• Strong interpersonal and stakeholder management abilities.
• High level of professionalism and attention to detail.
• Ability to multitask and prioritize work effectively.
• Experience working in multinational or corporate environments.
• Exposure to SAP, Ariba, or procurement systems would be an added advantage.
  
  

• Office Administration
• Travel & Logistics Coordination
• Executive Support
• Purchase Order Management
• Vendor Coordination
• Calendar Management
• Communication & Stakeholder Management
• Documentation & Record Management
  
  

• Preference: Female Candidates
• Contract Duration: 1 Year (Renewable based on business requirements and performance)
• Work Location:DLF Gurgaon