Finance Executive

Position - Purchase Bill Verification Executive

Department :Finance – Accounts Payable / Purchase Verification

Experience : 1–3 years in Accounts Payable, Purchase Invoice Processing, Finance Operations, or similar roles

Location : Gurugram Sector 67

Job Summary

We are looking for a detail-oriented Purchase Bill Verification Executive to manage end-to-end verification of purchase invoices and ensure accurate, timely, and compliant processing of vendor bills. The role will involve checking invoices against supporting documents such as PO, GRN/service confirmation, vendor master details, GST information, and agreed commercial terms.

The candidate will work closely with Procurement, Operations, Finance, and Vendors to resolve discrepancies and ensure bills are processed within defined TAT.

Key Responsibilities

• Purchase Invoice Verification
• Verify purchase invoices against PO, GRN/receipt confirmation, and supporting documents.
• Check vendor name, invoice number, invoice date, quantity, rate, taxable value, GST, total amount, and payment terms.
• Ensure invoice details are correctly captured in the accounting/ERP system.
• Identify duplicate invoices and prevent duplicate processing.
• Verify whether the invoice is related to the correct entity, location, department, and business unit.
• GST & Tax Compliance
• Verify GSTIN, GST rate, taxable value, CGST/SGST/IGST and other applicable tax details.
• Check GST applicability and basic compliance requirements on purchase invoices.
• Identify discrepancies between invoice details and GST-related records.
• Verify applicable TDS deductions based on the nature of the expense/vendor.
• Coordinate with the tax team for exceptions or complex tax matters.
• PO & Commercial Verification
• Match invoice quantity and rates with the approved PO.
• Verify payment terms, credit period, discounts, freight, taxes, and other commercial conditions.
• Identify PO vs invoice price/quantity mismatches and coordinate with Procurement/concerned teams for resolution.
• Ensure invoices are processed only against valid and approved supporting documents.
• Vendor & Internal Coordination
• Coordinate with vendors for missing, incorrect, or revised invoices.
• Coordinate with Procurement/Operations for PO, GRN, approval, or service confirmation issues.
• Follow up on pending clarifications to ensure bills are processed within TAT.
• Communicate invoice rejection reasons clearly and accurately.
• Invoice Processing & Controls
• Process approved invoices within defined TAT/SLA.
• Maintain proper documentation and audit trail for each invoice.
• Ensure rejected invoices are returned with appropriate rejection reasons.
• Monitor pending invoices and follow up with respective stakeholders.
• Ensure month-end invoice/provision cut-off requirements are followed.
• MIS & Reporting
• Maintain daily/weekly MIS for:
• Invoices received
• Invoices verified
• Invoices approved/rejected
• Pending invoices
• Ageing of pending invoices
• TAT compliance
• Invoice discrepancy/rejection reasons
• Highlight critical pending cases and ageing to the reporting manager.
  
  

• Invoice verification accuracy
• TAT/SLA adherence
• Daily invoice processing volume
• Reduction in invoice rejection/rework
• Duplicate invoice prevention
• PO/Invoice mismatch identification
• GST/TDS verification accuracy
• Pending invoice ageing
• Month-end closure adherence
  
  

• Good knowledge of Accounts Payable / Purchase-to-Pay (P2P) process
• Basic understanding of GST and TDS
• Good understanding of PO, GRN, invoice and payment processes
• Strong attention to detail
• Good analytical and reconciliation skills
• Ability to identify discrepancies and exceptions
• Good communication and vendor coordination skills
• Ability to manage high invoice volumes and meet daily TAT
  
  

• MS Excel – VLOOKUP/XLOOKUP, SUMIF/SUMIFS, Pivot Tables, filters, basic data analysis
• ERP/accounting systems such as SAP, Zoho Books, Tally, or similar
• Ticketing/workflow systems for invoice processing
• Good working knowledge of MS Office
  
  

• 1–3 years of experience in Accounts Payable / Invoice Processing / Purchase Verification
• Experience in handling high-volume purchase invoices
• Experience in PO-based invoice verification
• Good understanding of GST invoice requirements
• Comfortable working with Excel and ERP systems
• Strong focus on accuracy, controls, and TAT
• Ability to work independently and coordinate with multiple stakeholders
• Preffered candidate should be of nearby location.